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Student Engagement & Events Coordinator, Mike Ilitch School of Business
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.75 - $28.50
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Retirement Plan
Paid Time Off
Tuition Assistance
Employee wellness programs
Professional development opportunities
Job Description
Wayne State University, located in the heart of Detroit, Michigan, is a premier public urban research university renowned for providing a rich, high-quality education to students from diverse backgrounds. As an institution, Wayne State is deeply committed to excellence, collaboration, integrity, diversity, and inclusion, fostering exceptional educational opportunities that prepare students for success in a global society. The university prides itself on its comprehensive approach to education that combines rigorous academics with vibrant campus life and community engagement, making it a leading choice for students seeking a dynamic and supportive learning environment.
The Mike Ilitch School of Business a... Show More
The Mike Ilitch School of Business a... Show More
Job Requirements
- Bachelor's degree or equivalent combination of education and experience
- Prior experience in event planning, student engagement, operations, facilities management, or hospitality
- Strong organizational skills
- Attention to detail
- Excellent communication skills
- Problem-solving skills
- Customer-service-oriented attitude
- Dependability and proactivity
- Basic knowledge of audiovisual systems
- Physical ability to lift and move equipment safely
Job Qualifications
- Bachelor's degree from an accredited college or university or equivalent combination of education and relevant experience
- Prior experience in event planning, student engagement, operations, facilities management, or hospitality
- Strong organizational skills
- Attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Excellent communication skills
- Strong problem-solving skills
- Excellent interpersonal skills
- Customer-service-oriented
- Dependable and proactive
- Basic understanding of audiovisual systems
- Willingness to learn venue-specific technology
- Ability to safely lift and move furniture or equipment
Job Duties
- Assist in the planning, organization, and coordination of events including meetings, programs, and signature initiatives
- Meet with planning committees and stakeholders to define event scope, goals, desired outcomes, and facility preparations
- Coordinate volunteers and staff assignments to ensure seamless event execution
- Establish and monitor work plans and budget proposals
- Secure vendors and coordinate payment processing
- Oversee the development of printing and promotional materials
- Coordinate participant registrations, speaker support, catering, and custodial needs
- Serve as a liaison to venue and event service providers
- Manage project scope and changes
- Identify potential risks and develop contingency plans
- Prepare event briefings and run-of-show documents
- Conduct post-event debriefings to identify lessons learned and opportunities for improvement
- Assist with daily event setups including room access, furniture, technical equipment, and materials
- Provide onsite coordination and event management serving as primary point of contact during live events
- Support internal and external group events with a focus on professionalism, timing, and guest satisfaction
- Assist in maintaining event and operations documentation, calendars, and reports
- Collaborate with the Director to maintain and update Standard Operating Procedure manual and event checklists
- Support student organizations in scheduling and planning meetings and events
- Attend staff meetings, brainstorming sessions, and training activities
- Assist with mentorship and supervision of student assistants and volunteers
- Monitor cleanliness and appearance of public, meeting, and event spaces
- Perform light cleaning and report issues to the Director
- Organize and maintain orderly storage areas
- Ensure timely removal or repair of damaged furnishings
- Understand and assist with basic sound and video procedures
- Provide backup support to the Director for building operations including managing work order requests, responding to emergencies, and supporting event space reservations
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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