Strategic Operations Coordinator, Public Programs and Community Engagement
Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $17.25 - $26.20
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
Paid holidays
Job Description
Crystal Bridges Museum of American Art is a renowned public non-profit cultural institution located in Bentonville, Arkansas. Founded in 2005 by philanthropist and arts patron Alice Walton, the museum officially opened its doors in 2011. Its mission is to welcome all to celebrate the American spirit in a setting that unites the power of art with the beauty of nature. The institution explores the unfolding story of America by actively collecting, exhibiting, interpreting, and preserving outstanding works that illuminate the American heritage and artistic possibilities. As a museum with free admission, Crystal Bridges is deeply committed to accessibility and community... Show More
Job Requirements
- Bachelor's degree in Business Administration, Arts Administration, or a related field
- 2-3 years of relevant work experience
- Ability to work evenings and weekends as needed
- Ability to travel regionally and within communities served
- Effective verbal and written communication skills
- Proficiency with project management and related software systems
- Successful completion of background check where required
- Eligibility to work in the United States
Job Qualifications
- Bachelor's degree in Business Administration, Arts Administration, or a related field
- 2-3 years of work experience coordinating or leading programs, projects, or planning large-scale events
- Great at writing for clarity
- Operations and systems mindset
- Excellent customer service skills
- Problem solver
- Collaborate effectively with other department staff
- Proven experience working with finance, accounting, data visualization, project management, and relationship management systems including Powerplan, Tessitura, Tableau, Asana, Smartsheet, WordPress, Momentous, and Microsoft Teams
- Project management experience preferred
- Organizational and operational experience preferred
- A good sense of humor and a calm demeanor under pressure
Job Duties
- Coordinates the day-to-day operations and administration of assigned program areas within the Learning and Engagement division and provides proactive support to the Strategic Operations Manager
- Serves as an advisor and expert on administrative and operational matters across the division in collaboration with the Strategic Operations Manager
- Works in partnership with program staff to plan, organize, and facilitate programs
- Coordinates implementation and maintenance of project management tools, templates, and systems across the division
- Observes, reviews, and analyzes processes to identify inefficiencies and improvements to be made
- Serves as project manager for large-scale projects and events across the Learning and Engagement division or special projects from the office of the Chief Learning and Engagement Officer
- Works with program staff to ensure all event-related information is obtained, policies and procedures are followed, event timelines are accurate and adhered to, and set-up, audio/visual, and staffing needs are communicated
- Gathers and maintains accurate data, records, and files related to departmental programs, activities, and operational expenses for reporting and budget preparation
- Assists in creating and monitoring budget plans and finding ways to reduce costs
- Monitors ticket sales, attendance reports, financial statements, and other performance data to gauge impact and productivity
- Liaises with departments including Finance, Advancement, Communications, and Special Events to support Learning and Engagement programs
- Coordinates assembly and distribution of art kits, tote bags, and other packaged items
- Provides on-site event support for large events and as needed for others, including nights and weekends
- Manages special projects as assigned
- Oversees website and printing needs for Community Engagement and Public Programs
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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