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Staff Assistant/Front Desk Receptionist, Graduate School (30 hours per week)
Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Benefits
Dental Insurance
Health Insurance
Retirement Plan
Job Description
Duke University is a prestigious private research university founded in 1924 through an indenture of trust by James Buchanan Duke. Situated in Durham, North Carolina, within the celebrated Research Triangle, Duke University is regarded as one of America’s top research institutions and is recognized for its strong commitment to academic excellence and innovation. With over 15,000 students across its 10 undergraduate, graduate, and professional schools and approximately 40,000 employees, Duke stands as the third largest private employer in North Carolina and maintains international programs in over 150 countries. The university’s vibrant community is anchored on collaboration, diversity, and creativity, creating... Show More
Job Requirements
- Two years of post-secondary education or a related business field providing broad administrative knowledge
- four years of related administrative assistant experience supporting complex office functions including communications, office management, and budgetary or accounting processes
- demonstrated commitment to equity, inclusion, and creating a welcoming environment
- or any equivalent combination of relevant education and experience
Job Qualifications
- Two years of post-secondary education or a related business field providing broad administrative knowledge
- four years of related administrative assistant experience supporting complex office functions including communications, office management, and budgetary or accounting processes
- demonstrated commitment to equity, inclusion, and creating a welcoming environment
- or any equivalent combination of relevant education and experience
Job Duties
- Greet and assist in-person and virtual visitors
- determine and route inquiries to appropriate offices or partners
- maintain a strong working knowledge of Graduate School functions and operations to ensure accurate and effective support
- support the Dean’s Office by scheduling appointments, conferences, seminars, speaking engagements, and events
- manage calendars, coordinate logistics, and provide general administrative assistance for leadership needs
- prepare reports for the Dean’s Office, including gathering data, creating charts, summarizing findings, and drafting narrative descriptions
- serve as the Graduate School’s facilities manager by submitting and monitoring work orders and collaborating with Facilities Management, Environmental Services, and outside vendors
- ensure facilities issues are addressed promptly, accurately, and with attention to quality and safety
- maintain inventory of office and kitchen supplies
- receive, sort, and distribute daily mail and deliveries
- compose correspondence requiring interpretation of departmental policies and procedures
- independently determine which items require the supervisor’s review
- partner with the Dean’s Office and other Graduate School divisions on ad-hoc and project-based assignments as directed by the supervisor
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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