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Duke University

Staff Assistant / Front Desk Receptionist

Job Overview

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Employment Type

Full-time
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Compensation

Type:
Hourly
Rate:
Range $20.00 - $31.00
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Work Schedule

Standard Hours
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Benefits

Health Insurance
Dental Insurance
Retirement Plan
Paid Time Off
Family-friendly programs
Cultural programs
Competitive medical care

Job Description

Duke University, established in 1924 through an indenture of trust by James Buchanan Duke, stands as one of America's premier research institutions. Situated in Durham, North Carolina, Duke is nestled in the heart of the renowned Research Triangle, a region consistently recognized as one of the best places to live and work in the United States. With a vibrant community of more than 15,000 students engaged in rigorous study and groundbreaking research across its 10 undergraduate, graduate, and professional schools, Duke embodies excellence in education and innovation. The university employs approximately 40,000 individuals, making it the third largest private employer... Show More

Job Requirements

  • Two years of post-secondary education or equivalent experience in a related business field
  • Four years of administrative assistant experience
  • Skills in office management, communication, and basic budgeting or accounting
  • Ability to manage multiple tasks with discretion and professionalism
  • Strong interpersonal and communication skills
  • Commitment to equity and inclusion in the workplace

Job Qualifications

  • Two years of post-secondary education or equivalent experience in a related business field
  • Four years of administrative assistant experience with skills in office management, communication, and basic budgeting or accounting
  • Strong organizational and interpersonal skills
  • Ability to work collaboratively in a team environment
  • Proficiency in standard office software and communication tools
  • Commitment to promoting equity and inclusion in the workplace

Job Duties

  • Serve as the primary receptionist for The Graduate School, greeting guests and answering inquiries with professionalism and care
  • Provide administrative support to the Dean's Office, including scheduling meetings, coordinating events, and managing calendars
  • Serve as the Facilities Manager by placing work orders and maintaining strong relationships with Facilities Management, Environmental Services, and contractors
  • Monitor and replenish general office and kitchen supplies
  • Receive, sort, and distribute mail and deliveries
  • Prepare reports and summaries for the Dean's Office using internet research, charts, and narrative writing
  • Compose correspondence independently, applying departmental policies and procedures
  • Support ad-hoc projects across divisions within The Graduate School

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

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