Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $65,000.00 - $75,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Flexible work schedule
Professional development opportunities
Travel opportunities
Job Description
Octagon is the global sports, entertainment, and experiential marketing arm of the Omnicom Group, recognized as one of the Best Places to Work in Sports. The company thrives on its identity as Playmakers, who find insightful, bold ways to create play in their work, lives, and the world. They specialize in evolving the fan experience through sports and entertainment alongside some of the biggest brands and talents worldwide. Octagon’s passion for sports, entertainment, music, lifestyle culture, and celebrity influence shapes its unique environment and culturally rich experiences. The headquarters sits in Stamford, CT, with office locations also in New York,... Show More
Job Requirements
- 6-8 years of experience in event planning and hospitality
- prior experience in luxury or high-end hospitality settings
- excellent organizational and multitasking skills
- strong communication and interpersonal skills
- ability to lead teams and manage client relationships
- proficiency in Microsoft Office applications
- familiarity with CRM and GMS systems
- willingness to work a hybrid schedule with three days in office
- must be able to travel domestically up to 45% of the time
- physical ability to lift 50 lbs and stand for 8+ hours
- ability to work on weekends and holidays as needed
- problem-solving orientation with proactive mindset
- must be self-motivated and highly adaptable
- willingness to engage with fast-paced and sometimes last-minute client requests
Job Qualifications
- 6-8 years of experience in related events field
- previous hospitality experience preferred
- strong client account management skills
- excellent interpersonal skills including written and verbal communication
- proficient with Microsoft Office suite especially Excel, PowerPoint, and Word
- experienced in using CRM systems for registration and guest communications
- ability to lead projects and collaborate cross-functionally
- self-starter who can manage multiple projects simultaneously under tight deadlines
- ability to handle high-pressure environments
- experience in financial management of invoices and budgets
- flexibility and willingness to travel domestically
- ability to lift up to 50 lbs and stand for extended periods
- a passion for sports, travel, entertainment, music, and lifestyle culture
- proficiency in a second language is a plus
Job Duties
- Plan and execute C-suite level hospitality programs with unique content and best-in-class delivery
- Manage senior client stakeholder relationships and coordinate with rights holders
- Organize detailed hospitality packages including tickets, decor, talent appearances, accommodations, transportation, food and beverage, production elements, and cultural experiences
- Develop event schedules, logistics, health and safety protocols, creative production elements, and briefing documentation
- Manage guest communications and tracking using online GMS/CRM tools including invitation development and travel booking
- Source, procure, and contract third-party suppliers and vendors
- Oversee financial account management including budget creation, tracking, and reconciliation
- Deliver pre- and post-event reporting
- Provide on-site management and hosting for C-suite level guests
- Lead and manage direct reports if assigned
- Lead client relationships with day-to-day account and project management
- Coordinate internal teams and manage junior account staff
- Forecast potential challenges and provide proactive solutions
- Collaborate with global account teams to ensure consistency and efficiency across regions
Browse restaurant and hotel jobs on OysterLink.
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
You may be also interested in: