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Sr. Event Experience Manager (Incentive & Sales Meeting Experience Required) - Remote
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $43,900.00 - $73,200.00
Work Schedule
Standard Hours
Flexible
Benefits
competitive salary
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
401k plan
Paid holidays
Accrued personal time off
Laptop and mobile phone
Remote office/work from home option
Job Description
M&I Worldwide (M&IW) is a global event management firm that specializes in delivering exceptional virtual, hybrid, and in-person event experiences on a wide scale. With a heritage spanning over 50 years, M&IW operates as a trusted leader in the meetings and incentives industry, combining innovation with a customer-centric approach that places quality, agility, and flexibility at the heart of all its services. As a certified Women’s Business Enterprise (WBE), M&IW maintains a commitment to excellence across all facets of event management, from initial planning and logistics to on-site coordination and post-event analytics. Headquartered in Wisconsin, USA, and supported by a... Show More
Job Requirements
- College degree or equivalent experience
- Minimum 7+ years of experience in the meetings industry
- Knowledge of virtual and hybrid event options
- Ability to travel onsite approximately 35% both domestically and internationally
- Proven excellent oral and written communication skills in internal and client-facing environments
- Demonstrated track record of successfully managing large complex projects simultaneously
- Ability to deliver creative outputs in constricted timelines while maximizing resources
- Experience working in a virtual office environment a plus
- Proficient in Microsoft Office systems
- Experience with database management programs, Cvent preferred
- Minimum 5+ years experience in specialty areas if applicable (Life Sciences, Conference & Tradeshow, Incentive Services).
Job Qualifications
- College degree or equivalent experience
- Minimum 7+ years of experience in the meetings industry, specifically in operations and specialty areas
- Knowledge of virtual and hybrid event options
- Proven excellent oral and written communication skills
- Demonstrated track record of managing large complex projects simultaneously
- Ability to deliver creative outputs under tight timelines
- Proficient in Microsoft Office
- Experience with event database management programs, preferably Cvent
- Experience in Life Sciences programs, sales or clinical program management (if applicable)
- Experience in Meeting/Conference Planning or Exhibit/Tradeshow Management (if applicable)
- Experience in Incentive program management (if applicable).
Job Duties
- Project management with consultative approach for virtual, hybrid or in person meetings
- Client, financial, and vendor management
- Marketing and sales, event design, and onsite services
- Manage multiple projects on tight timelines
- Act as a mentor to associates who are new to the company or promoted to the operations department
- Follow all client mandated SOPs as required
- Digital producer and/or tech support for your own events
- Work with the procurement department to source and secure event space and guestrooms
- Understand, review and monitor contract terms, space, and guest room blocks
- Source, secure and manage all required suppliers for event including DMC/Ground company, AV/Production company, off-site venues
- Profile management in event software for paid conferences and related complexities
- Create and manage the program agenda, event resume, event specification sheets and client and internal timelines
- Guide internal and external teams through effective communication and organized plans
- Schedule and hold internal team meetings throughout the life of each event
- Collaborate with travel management to offer airline booking to event attendees if needed
- Act as liaison with designated vendors and hotel/venue to provide support and communication required for seamless event
- Coordinate and schedule all required ground transportation
- Conceptualize creative theming and special elements within approved budget
- Coordinate speaker management including logistics and green room needs
- Plan and execute large, complex events
- Work with and guide client committee/planning team
- Provide world class events through quality, flexibility, and service
- Work with marketing and sales teams to recruit sponsors and grow attendance
- Manage sponsorship sales and exhibit sales for conferences and tradeshows
- Manage tradeshow exhibit floor design and layout
- Provide leadership and communication to onsite teams and vendors
- Manage onsite execution and emergency preparedness plans
- Understand policies for hosting healthcare professionals (HCPs) and partner with compliance specialists
- Build prospectus and manage sponsorship options for tradeshows
- Collaborate with incentives and engagement departments to design guest programs and gifts
- Provide mentorship to junior associates in all aspects of event management
- Manage budgets including large and complex financials
- Negotiate with vendors to secure best pricing and services
- Manage post-event invoices and reconciliation
- Coach junior team members through all event management processes.
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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