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Sr. Event Experience Manager (Incentive & Sales Meeting Experience Required) - Remote
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $44,700.00 - $74,500.00
Work Schedule
Standard Hours
Flexible
Benefits
competitive salary
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
401k plan
Paid holidays
Personal time off
Remote office/work from home option
Company-provided laptop and mobile phone
Global giveback volunteer program
Job Description
M&I Worldwide (M&I) is a renowned global event management firm that specializes in delivering virtual, hybrid, and in-person meeting experiences across various industries, with a particular emphasis on Life Sciences and corporate events. Established over 50 years ago, M&I Worldwide is a third generation, privately held, certified Women's Business Enterprise (WBE) headquartered in Wisconsin, USA, with a supportive remote workforce spanning the United States, the United Kingdom, China, and Brazil. The company's dedication to quality, agility, flexibility, and innovation positions it as a leader in the event management and consulting space. M&I offers a comprehensive portfolio of services including Event... Show More
Job Requirements
- College degree or equivalent experience
- Minimum 7+ years of meetings industry experience in operations and specialty areas
- Knowledge of virtual and hybrid event platforms
- Ability to travel approximately 35% domestically and internationally
- Proven excellent oral and written communication skills
- Demonstrated success managing large, complex projects simultaneously
- Ability to work within tight timelines and maximize resources
- Experience with Microsoft Office Suite
- Proficiency in event database management systems such as Cvent
- For Life Sciences specialty, 5+ years experience in Life Sciences programs management
- For Conference and Tradeshow specialty, 5+ years experience in meeting or exhibit management
- For Incentive Services specialty, 5+ years experience in incentive program management
- Experience mentoring junior associates
- Ability to navigate compliance policies for Life Sciences programs
- Strong leadership skills for onsite event management.
Job Qualifications
- College degree or equivalent experience
- Minimum 7+ years of experience in the meetings industry in operations and specialty areas
- Knowledge of virtual and hybrid event options
- Proven excellent oral and written communication skills
- Demonstrated track record of managing large complex projects simultaneously
- Ability to deliver creative solutions within tight timelines
- Experience working in a virtual office environment is a plus
- Proficient in Microsoft Office (Outlook, Excel, OneNote, Word, PowerPoint)
- Experience with database management programs such as Cvent
- For Life Sciences specialty, minimum 5+ years in Life Sciences program or clinical management
- For Conference and Tradeshow specialty, minimum 5+ years in meeting, conference or tradeshow management
- For Incentive Services specialty, minimum 5+ years in incentive program management
- Demonstrated ability to mentor and guide junior associates
- Strong leadership and communication skills for onsite and remote management.
Job Duties
- Project management with consultative approach for virtual, hybrid or in person meetings
- Client, financial, and vendor management
- Marketing, sales, event design, and onsite services
- Manage multiple projects on tight timelines
- Act as a mentor to associates who are new to the company or promoted to the Operations department
- Follow all client mandated SOPs as required
- Provide digital producer and/or tech support for own events
- Source and secure event space and guestrooms through Procurement
- Understand, review and monitor contract terms, space, and guest room blocks
- Source, secure and manage all required event suppliers including DMC, AV/Production, off-site venues
- Manage event profiles in Cvent or client Event Software, maintaining accurate event and financial data
- Create and manage program agenda, event resume, event specification sheets and internal/client timelines
- Guide internal and external teams through effective communication and organized plans
- Schedule and lead internal team meetings
- Collaborate with Group Travel Departments or TMCs for airline bookings
- Create event mobile apps with M&I’s mobile app team
- Act as liaison with vendors and hotels/venues for smooth execution
- Coordinate with FLOW division for gifts and giveaways
- Manage production schedules and show flow
- Review and execute Banquet Event Orders (BEOs)
- Coordinate ground transportation and distribution of travel letters
- Conceptualize creative theming and event elements within budget
- Coordinate speaker management and logistics
- Incorporate client products in events
- Plan and execute large, complex events
- Provide leadership onsite and manage emergency preparedness plans
- Collaborate with marketing and sales teams on promotional strategies
- Manage budgets, payment processing and invoice reconciliation
- Source, negotiate and manage vendor relationships
- Provide compliance with Life Sciences policies where applicable
- Manage Conference and Tradeshow sponsorships, floor designs and communications
- Collaborate with Incentive Services department on guest programs and amenities
- Mentor and guide junior-level associates throughout processes
- Provide world class service through flexibility and quality work.
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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