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Sr. Event Experience Manager (Incentive & Sales Meeting Experience Required) - Remote
Job Overview
Employment Type
Consulting
Full-time
Compensation
Salary
Range $45,500.00 - $75,900.00
Work Schedule
Standard Hours
Flexible
Benefits
competitive salary
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
401k plan
Paid holidays
Accrued personal time off
Laptop and mobile phone
Global Giveback program
Remote office or work from headquarters
Job Description
M&IW is a premier global event management firm specializing in delivering dynamic virtual, hybrid, and in-person experiences tailored to meet the diverse needs of clients across various industries. Established over 50 years ago, M&IW stands as a third-generation, privately held, certified Women’s Business Enterprise (WBE) headquartered in Wisconsin, USA, with a talented remote workforce extending through the United States, the United Kingdom, China, and Brazil. The company is deeply committed to placing customers at the heart of its operations, guided by core values that emphasize quality, agility, flexibility, and innovation. M&IW offers an extensive portfolio of services including event management... Show More
Job Requirements
- College degree or equivalent experience
- Minimum 7 plus years experience in meetings industry focusing on operations and specialty areas if applicable
- Knowledge of virtual and hybrid event options
- Ability to travel onsite approximately 35 percent domestically and internationally
- Excellent oral and written communication skills
- Proven track record managing multiple large complex projects simultaneously
- Ability to deliver creative outputs within constricted timelines while maximizing resources
- Experience with virtual office environment a plus
- Proficient in Microsoft Office (Outlook, Excel, OneNote, Word, PowerPoint)
- Experience with database management software such as Cvent
- Minimum 5 plus years experience in Life Sciences programs, sales and/or clinical program management for Life Sciences specialty
- Minimum 5 plus years experience in meeting/conference planning or exhibit/tradeshow management for Conference & Tradeshow specialty
- Minimum 5 plus years experience in incentive program management for Incentive Services specialty
Job Qualifications
- College degree or equivalent experience
- Minimum 7 years experience in the meetings industry with focus on operations and specialty areas
- Knowledgeable in virtual and hybrid event options
- Proven strong oral and written communication skills
- Demonstrated success managing large complex projects simultaneously
- Ability to deliver creative solutions under tight timelines
- Proficiency in Microsoft Office including Outlook, Excel, OneNote, Word, and PowerPoint
- Experience with event software such as Cvent
- For Life Sciences specialty: Minimum 5 years experience in Life Sciences program or clinical management
- For Conference and Tradeshow specialty: Minimum 5 years experience in conference planning or exhibit/tradeshow management
- For Incentive Services specialty: Minimum 5 years experience in incentive program management
- Experience working remotely or in virtual office environments is a plus
Job Duties
- Manage event projects using a consultative approach for virtual, hybrid, or in-person meetings
- Oversee client, financial, and vendor management
- Lead marketing, sales, event design, and onsite services
- Manage multiple projects with tight deadlines
- Mentor and guide junior associates
- Follow client mandated SOPs and compliance guidelines
- Provide digital production and technical support for events
- Coordinate procurement of event spaces and guestrooms
- Review and monitor contracts, space, and room blocks
- Source and manage suppliers including DMC, AV, production, and off-site venues
- Maintain accurate event profile management in software like Cvent
- Create and manage program agendas, resumes, and event specification sheets
- Guide registration and reporting processes and collaborate with attendee registration departments
- Lead internal team communications and meetings throughout the event lifecycle
- Collaborate with travel management companies for airline bookings
- Work with mobile app teams to develop event apps
- Act as liaison between vendors and venues
- Coordinate gift and giveaway items procurement
- Manage event agenda and show flow with Production
- Review and execute Banquet Event Orders (BEOs)
- Coordinate ground transportation and travel communications
- Develop creative event theming, entertainment, décor, and branding within budget
- Manage speaker registration, logistics, and Green Room needs
- Incorporate client product displays and banquet functions
- Plan and execute large complex events
- Collaborate with client committees and planning teams
- Execute marketing plans and brainstorm promotional ideas
- Recruit sponsors and exhibitors for conferences and tradeshows
- Design promotional materials and manage entertainment logistics
- Create team-building concepts and CSR/sustainability initiatives
- Manage event budgets including creation, cost savings, and reconciliation
- Negotiate vendor contracts and manage payments
- Lead onsite event teams and vendor coordination
- Conduct pre-con and post-con meetings
- Develop onsite execution and emergency preparedness plans
- Ensure compliance with pharmaceutical and Life Sciences event policies
- Build prospectus and manage sponsorships and exhibitor relations for tradeshows
- Collaborate on incentive services including guest programs and site inspections
- Provide mentorship across all specialty areas
- Foster quality, flexibility, and service excellence in all event aspects
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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