Sr. Event Experience Manager (Incentive & Sales Meeting Experience Required)
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $40,400.00 - $67,300.00
Work Schedule
Standard Hours
Flexible
Benefits
competitive salary
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
401k plan
Paid holidays
Paid Time Off
Remote office
Global Giveback program
Job Description
M&IW is a distinguished global event management firm specializing in delivering exceptional virtual, hybrid, and in-person event experiences. Established over 50 years ago as a third-generation, privately held company and certified as a Women’s Business Enterprise (WBE), M&IW has built a reputation centered on quality, agility, flexibility, and innovation. Headquartered in Wisconsin, USA, M&IW operates with a dynamic remote workforce based across the United States, the United Kingdom, China, and Brazil. The company offers a comprehensive portfolio of event and meeting services, including event management and design, event sourcing, attendee registration and reporting, event technology and production, creative services, event... Show More
Job Requirements
- College degree or equivalent experience
- Minimum 7+ years of meetings industry experience
- Ability to travel approximately 35% domestically and internationally
- Proficient in Microsoft Office and database software
- Knowledge of virtual, hybrid, and in-person event options
- Excellent oral and written communication skills
- Demonstrated ability to manage multiple complex projects
- Experience working in virtual office environments is a plus
- Specialty-specific experience as applicable to Life Sciences, Conference & Tradeshow, or Incentive Services specialties
- Ability to mentor and guide junior-level associates
- Ability to work with diverse personalities and maintain flexibility
- Understanding of compliance with corporate and pharmaceutical guidelines.
Job Qualifications
- College degree or equivalent experience
- Minimum 7+ years of experience in the meetings industry with specialty area as applicable
- Knowledge of virtual and hybrid event options
- Proven excellent oral and written communication skills in internal and client-facing environments
- Demonstrated track record of successfully managing large complex projects simultaneously
- Ability to deliver creative outputs within constricted timelines
- Experience working in a virtual office environment a plus
- Proficient in Microsoft Office systems including Outlook, Excel, OneNote, Word, and PowerPoint
- Experience with database management programs, preferably Cvent
- Specialty-specific experience: Minimum 5+ years in Life Sciences programs, sales or clinical program management for Life Sciences specialty
- Minimum 5+ years in meeting/conference planning or exhibit/tradeshow management for Conference & Tradeshow specialty
- Minimum 5+ years in incentive program management for Incentive Services specialty.
Job Duties
- Project management with consultative approach for virtual, hybrid or in person meetings
- Client, financial, and vendor management
- Marketing and sales, event design, and onsite services
- Manage multiple projects on tight timelines
- Act as a mentor to associates who are new to the company or promoted to the Operations department
- Follow all client mandated SOPs as required
- Digital producer and/or tech support for your own events
- Work with the Procurement Department to source and secure event space and guestrooms
- Understand, review and monitor contract terms, space, and guest room blocks
- Source, secure and manage all required suppliers for event including but not limited to DMC/Ground company, AV/Production company, Off-site venues
- Profile management in Event Software for paid conferences and related complexities
- Create and manage program agenda, event resume, event specification sheets and timelines
- Guide internal and external teams through effective communication and organized plans
- Schedule and hold internal team meetings throughout life of event
- Collaborate with Group Travel Department or TMC for airline booking if needed
- Work with mobile app team to create an app meeting client event needs
- Act as liaison with vendors and hotel/venue for seamless event execution
- Coordinate with FLOW division for gifts and giveaways
- Coordinate production to manage event agenda and show flow
- BEO review and execution
- Coordinate and schedule ground transportation using preferred vendors
- Create and distribute travel letters and departure notices
- Conceptualize creative theming and elements within approved budget
- Coordinate speaker management, logistics, and materials
- Secure and incorporate client products or requested items for event
- Plan and execute large, complex events
- Work with and guide client committee/planning team
- Provide world class events through quality, flexibility and service
- Collaborate with FLOW division and client on marketing plan
- Brainstorm and suggest new marketing ways
- Utilize sales and marketing techniques to recruit sponsors and exhibitors
- Manage sponsorship sales for conferences and tradeshows
- Manage tradeshow exhibit floor design and communication plans
- Manage pre-event marketing communications for sponsors
- Manage onsite set-up, layout, and execution of booth space
- Create concepts for team building and CSR activities
- Exhibit strategic cash flow management governance
- Budget creation and management including complex budgets
- Manage all event related payment requests and processing
- Invoice auditing, reconciliation and cost savings management
- Source, secure and negotiate with required suppliers
- Mentor associates in vendor management
- Provide leadership and communication onsite
- Manage pre-con and post-con meetings
- Create and manage onsite execution and emergency plans
- Understand policies for events with healthcare professionals
- Partner with compliance and reporting specialists
- Build prospectus for tradeshows
- Ensure registration website menu options support revenue
- Collaborate to develop guest and children's programs
- Plan and execute site inspections
- Keep informed of incentive properties
- Manage logistics and riders for entertainment companies
- Mentor associates in marketing, sales, design, budget, reconciliation, vendor management and onsite services.
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Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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