Job Overview
Compensation
Type:
Hourly
Rate:
Range $20.00 - $28.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Employee assistance program
Job Description
The Milk Marketing Administrative Support & Events Coordinator is an integral part of the Mountain Area leadership team, bringing exceptional organizational skills and a proactive mindset to support the dynamic needs of the organization. This position is tailored for a detail-oriented professional eager to thrive in a fast-paced and professional environment where adaptability and efficiency are paramount. The hiring organization specializes in milk marketing, contributing to the dairy industry's promotional and strategic marketing efforts, ensuring that products reach targeted consumers effectively while promoting overall industry growth and sustainability. The Mountain Area team, supported by this role, is focused on leadership... Show More
Job Requirements
- high school diploma or equivalent required
- prior experience in administrative roles or event planning preferred
- strong computer skills including Microsoft Office
- excellent communication skills
- ability to handle confidential information responsibly
- proactive and self-motivated work ethic
- ability to prioritize tasks and manage time effectively
- flexibility to support varied and evolving organizational needs
Job Qualifications
- associate degree or higher preferred
- prior experience in administrative support or event coordination preferred
- strong organizational and time management skills
- excellent written and verbal communication abilities
- proficiency in Microsoft Office Suite and event management software
- ability to work collaboratively in a team environment
- attention to detail and problem-solving skills
- ability to manage multiple tasks simultaneously
- experience with budget management and reporting tools is a plus
Job Duties
- manage calendars, schedule meetings, and coordinate travel logistics for the Mountain Area leadership team
- prepare meeting materials, develop agendas, and follow-up documentation as directed by senior management
- assist with expense reporting and budget tracking
- maintain organized and accurate records, databases, and internal systems to support operational transparency and efficiency
- draft, format, and edit communications, reports, and presentations as directed by senior management, reflecting professionalism and strategic messaging for internal and external audiences
- plan and execute meetings, conferences and other events across the Mountain Area
- oversee all logistical components, including venue selection, catering arrangements, transportation coordination, and audio/visual needs
- manage event budgets, vendor contracts, and timelines to ensure cost-effective and timely execution
- prepare and distribute meeting announcements, maintain attendee lists, and prepare event materials
- serve as the primary onsite contact during events, proactively resolving issues and ensuring a seamless experience for all participants
- utilize event management platforms and digital tools to streamline planning
- organize and maintain business-critical documents, reports, and operational data to ensure accessibility and accuracy
- collect, analyze, and interpret data from multiple internal and external sources to support decision-making and performance tracking
- maintain and enhance reporting tools
- ensuring data accuracy and consistency
- support automation of reporting processes to improve operation efficiencies and reduce manual workload
- collaborate with cross-functional teams to advance and support ongoing projects
- document workflows and procedures
- identifying and implementing process improvements to optimize team performance
- provide broad support for Mountain Area operations as directed by senior management, demonstrating self-initiative and a commitment to improved efficiencies and enhancement of the performance and professional representation of the Mountain Area
- perform additional duties as assigned to meet evolving organizational needs
- this description reflects the general scope of responsibilities but is not exhaustive
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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