Sr. Asst. Director of Academic Events & Ceremonies
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $79,000.00 - $1.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Employee wellness programs
Job Description
Eastern Virginia Medical School (EVMS) is a prestigious academic institution located in Norfolk, Virginia, dedicated to advancing medical education, research, and community health. Committed to excellence, EVMS fosters an environment where innovation, collaboration, and strategic planning drive the achievement of institutional goals. EVMS hosts a diverse range of academic events and ceremonies that celebrate and enhance the educational experience of its students, faculty, and broader campus community, playing a vital role in institutional success and public engagement.
The role of Senior Assistant Director of Academic Events & Ceremonies (SADAEC) at EVMS is instrumental in shaping the success and ... Show More
The role of Senior Assistant Director of Academic Events & Ceremonies (SADAEC) at EVMS is instrumental in shaping the success and ... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- minimum four years of relevant event management or related experience
- at least two years of supervisory experience
- strong leadership and mentoring skills
- proficiency in budget development and financial tracking
- excellent organizational and project management skills
- effective communication and collaboration abilities
- ability to negotiate contracts and manage vendor relationships
- experience in risk assessments and contingency planning
- capability to develop strategic event plans
- familiarity with marketing and promotional activities
- ability to manage multiple complex events simultaneously
- attention to detail and problem-solving skills
Job Qualifications
- Bachelor's degree with a combination of experience
- four years of experience in event management, hospitality, communications, or related field
- minimum of two years managing direct reports
- Certified Special Event Planner or Certified Meeting Professional certification preferred
Job Duties
- Actively participates in strategic and operational planning for the Office of Special Events
- assists with development of goals and objectives
- leads and mentors two full-time staff members ensuring creativity, accuracy, and productivity
- develops detailed event budgets and reports
- conducts risk assessments, crisis, and contingency planning for events
- leads collaborations with academic committees for institutional event success
- writes and evaluates RFPs and RFBs for external vendors
- manages planning and implementation of academic and ceremonial events including white coat ceremonies, pinning ceremonies, honor society inductions, student orientations, commencement, Match Day, receptions, dinners, lectures, workshops, and conferences
- develops event goals, communications plans, timelines, and budgets
- provides end-to-end planning including registration sites, timelines, reporting, contract negotiations, and vendor hiring
- conducts site visits and negotiates cost savings
- critiques event planning and recommends improvements
- monitors budgets and tracks expenses
- liaises with marketing on collateral and promotional needs
- manages event logistics for load in/out and staging
- anticipates staffing and resource requirements
- completes post-event evaluations, budget reconciliation, and documentation
- manages internal financial processing including invoicing and payments
- supervises staff operational duties and provides training and mentoring
- performs other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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