Job Overview
Employment Type
Hourly
Part-time
Compensation
Type:
Hourly
Rate:
Range $24.00 - $26.00
Work Schedule
Day Shifts
Weekend Shifts
Benefits
Medical insurance
Employee Discounts
Paid Time Off
Retirement Plan
Staff meals
parking
Professional Development
Job Description
The Quail is a distinguished and highly prestigious hotel nestled in the heart of Carmel Valley, California. Spanning an impressive 800-acre estate, The Quail offers world-class amenities including a championship golf course and elegantly appointed accommodations. This luxurious setting provides an inspiring backdrop for both guests and team members, fostering an atmosphere defined by excellence and hospitality. With a culture centered around the concept of "One Team One Vision," The Quail emphasizes unity, collaboration, and mutual respect among its team members, who are affectionately called the Covey, reflecting the close-knit spirit similar to a group of quail. This strong community... Show More
Job Requirements
- bachelor's degree preferred or its equivalent combination of education, training, and experience
- minimum 2 years of high-level event experience
- must be able to work early morning, day, weekend and holiday shifts as needed
- ability to work in fast-paced environment
- must have possess a high level of confidentiality
Job Qualifications
- bachelor's degree preferred or its equivalent combination of education, training, and experience
- minimum 2 years of high-level event experience
- strong organizational and communication skills
- ability to work independently and as part of a team
- proficiency with office software and event management tools
- high level of confidentiality
- ability to manage multiple tasks and deadlines
- excellent interpersonal skills
Job Duties
- provide direct administrative assistance to sponsorship manager while acting as a primary liaison with internal and external partners to ensure all sponsor assets are delivered as contracted
- support external communication calendar, created by sponsorship manager
- lead collecting, tracking and submitting sponsor build permitting and COIs
- maintain tracking and invoicing of sponsor related operational expenses such as heavy equipment, electrical and Wi-Fi
- assist with accounts payable and receivable related to sponsors
- develop a thorough understanding of available assets and existing contracts
- create, maintain, and distribute documents for sponsor load in and load out logistics
- manage fulfillment including sponsor ticket, parking (both physical mailings and digital distribution) and marketing assets such as logo usage
- act as main point of contact for assigned associates onsite (clients, external partners and others)
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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