Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $85,000.00 - $95,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Paid holidays
Paid vacation
Paid wellness days
Retirement Plan
Life insurance
Disability insurance
Flexible spending account
Annual FlexCheck
Annual lunch allowance
Group home and auto discount
Access to Peak Performance Center
wellness initiatives
Employee assistance program
Tuition remission for employee’s children
Nurturing and inclusive community
Job Description
Windward School is a distinguished independent day school serving students in grades 7 through 12, situated in the dynamic and diverse community of West Los Angeles. As a college-preparatory institution, Windward leads the way in adopting innovative educational models and practices designed to engage and excite students about learning. The school is recognized nationwide for its commitment to fostering a nurturing and inclusive culture, underpinned by strong values of diversity, equity, and community support. Windward prides itself on creating an environment where teachers, staff, students, and families collaborate to foster growth, belonging, and shared success. This tight-knit community is dedicated... Show More
Job Requirements
- Bachelor’s degree
- Minimum of three years’ experience in event planning and management
- Strong proficiency in Google Drive, Word, Excel, PowerPoint, mail merges
- Experience with Raiser's Edge, Greater Giving or similar auction software
- Ability to work effectively with staff and volunteers
- Outstanding ability to work collaboratively and be a positive, enthusiastic team member
- Excellent verbal, written, and interpersonal communication skills
- Proven ability to balance multiple priorities in a fast-paced environment
- Excellent organization and detail-oriented
- Must be available to work evenings and weekends as needed
Job Qualifications
- Bachelor’s degree
- Minimum of three years’ experience in event planning and management
- Strong proficiency in Google Drive, Word, Excel, PowerPoint, mail merges
- Experience with Raiser's Edge, Greater Giving or similar auction software
- Experience with Eventbrite, Social Tables, and Photoshop considered helpful
- Ability to work effectively with staff and volunteers
- Excellent verbal, written, and interpersonal communication skills
- Proven ability to balance multiple priorities in a fast-paced environment
- Excellent organization and attention to detail
- Ability to work collaboratively and be a positive, enthusiastic team member
- Availability to work evenings and weekends as needed
Job Duties
- Organizes, plans, and submits set up forms for events and coordinates event needs with Facilities, Security, Catering and Technology
- Arranges food and beverages, orders audiovisual equipment, creates and sends invitations, orders event signs and materials, and ensures appropriate décor matches the Windward brand
- Creates and revises room layouts for events
- Develops and manages event timelines, programs, and budgets
- Assists with venue research and site selection
- Sources vendors and serves as liaison with vendors on event-related matters
- Assists with managing on-site set up and break down
- Prepares name tags, materials, gifts, registration lists, seating cards, etc. as needed
- Manages RSVP lists for Advancement events and coordinates with Advancement Services to update database with attendees
- Orders promotional gifts and supplies for events
- Collaborates with Communications to design and distribute event-related materials
- Sends event related emails and reminders to community and promotes events via website and social media
- Manages bi-weekly calendar meetings for event stakeholders
- Manages event software including Kissflow Event Forms, Eventbrite, Greater Giving, and Paperless Post
- Serves as liaison with parent/guardian volunteer committees
- Manages Spring Soiree auction and online catalog
- Oversees planning of Spirit Week and Night on the Bridge events with parent co-chairs
- Manages Senior Awards for Graduation
- Manages Windward Gift Ordering and Spirit Wear program including online store and pop-up sales
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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