Job Overview
Employment Type
Part-time
Hourly
Compensation
Salary
Range $45,000.00 - $63,500.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional Development
flexible schedule
Job Description
Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders including Ticketmaster, Live Nation Concerts, Live Nation Media & Sponsorship, and Artist Nation Management. This influential company has established itself as a powerhouse in the entertainment industry, generating a massive reach by selling nearly 455 million tickets and ticketing over 145,000 events across 21 countries. Live Nation Concerts is the largest single provider of live entertainment worldwide, producing nearly 23,000 shows annually and supporting the careers of over 2,700 artists internationally. Artist Nation Management represents nearly 280 artists, solidifying Live Nation’s role in artist representation and management. Additionally, Live Nation Media & Sponsorship uniquely connects advertisers with Live Nation’s audience, delivering tailored music marketing programs through 750 brands and reaching 59 million fans annually via live events and digital platforms. They are committed to innovation and providing unparalleled live entertainment experiences across multiple mediums.
The role of Special Events Logistics Coordinator offers a key administrative position within the Sales Department of Live Nation Entertainment. This role is designed for an organized, motivated individual who thrives in a fast-paced entertainment environment and possesses a passion for event coordination and client relations. The Coordinator plays a crucial role in ensuring the smooth and efficient execution of events, managing logistics from the initial Special Event Order (SEO) to the final operation of the function. Responsibilities range from handling client communications, coordinating event details, processing sales documents, and managing deposits, to serving as an onsite contact during events when needed. The Special Events Logistics Coordinator is expected to support the sales team by managing various administrative duties including answering calls, scheduling site visits, preparing sales documents, and maintaining accurate records in sales tracking software such as Caterease.
In addition to administrative and client-facing responsibilities, this role also involves accounting functions such as processing deposits and payments, tracking payment statuses, and following up on accounts receivable. The Coordinator liaises between Sales management and clients while also maintaining organizational processes within the sales office. Candidates must demonstrate excellent communication skills, strong multitasking ability, and keen attention to detail, while being adaptable to the evolving needs of the position. The position requires flexibility to work evenings and weekends as needed, supporting the dynamic nature of live entertainment events. Salary for this hourly role ranges from $20.00 to $25.00 USD, reflecting factors like experience, qualifications, skills, and location. This opportunity is perfect for individuals with a minimum of two years’ experience in office administration, ideally within hospitality or event coordination, who seek to join a globally recognized leader in live entertainment.
The role of Special Events Logistics Coordinator offers a key administrative position within the Sales Department of Live Nation Entertainment. This role is designed for an organized, motivated individual who thrives in a fast-paced entertainment environment and possesses a passion for event coordination and client relations. The Coordinator plays a crucial role in ensuring the smooth and efficient execution of events, managing logistics from the initial Special Event Order (SEO) to the final operation of the function. Responsibilities range from handling client communications, coordinating event details, processing sales documents, and managing deposits, to serving as an onsite contact during events when needed. The Special Events Logistics Coordinator is expected to support the sales team by managing various administrative duties including answering calls, scheduling site visits, preparing sales documents, and maintaining accurate records in sales tracking software such as Caterease.
In addition to administrative and client-facing responsibilities, this role also involves accounting functions such as processing deposits and payments, tracking payment statuses, and following up on accounts receivable. The Coordinator liaises between Sales management and clients while also maintaining organizational processes within the sales office. Candidates must demonstrate excellent communication skills, strong multitasking ability, and keen attention to detail, while being adaptable to the evolving needs of the position. The position requires flexibility to work evenings and weekends as needed, supporting the dynamic nature of live entertainment events. Salary for this hourly role ranges from $20.00 to $25.00 USD, reflecting factors like experience, qualifications, skills, and location. This opportunity is perfect for individuals with a minimum of two years’ experience in office administration, ideally within hospitality or event coordination, who seek to join a globally recognized leader in live entertainment.
Job Requirements
- Minimum two years of office administrative duties
- Excellent communication skills including answering phones and responding to emails and voicemails
- Strong time management skills
- Ability to deal with client requests while maintaining professionalism
- Strong multitasking ability with attention to detail
- Develop and maintain positive working relationships with all venue departments
- Strong organizational and priority setting skills
- Experience in sales tracking software
- Proficient in Microsoft Office, Google Docs, Excel, and Google Sheets
- Ability to work in a fast-paced environment
- Flexible schedule to include working nights and weekends
- Strong work ethic including attendance and quality of work
- Openness to role expansion and change
Job Qualifications
- Minimum two years of office administrative experience
- Experience in hospitality or related field is a plus
- Excellent communication skills including phone, email, and voicemail
- Strong time management and multitasking abilities
- Experience with sales tracking software such as Caterease
- Proficient in Microsoft Office, Google Docs, Excel, and Google Sheets
- Ability to maintain professionalism when dealing with clients
- Strong organizational and priority setting skills
- Adaptability to changing job duties and responsibilities
- Ability to maintain positive working relationships with various departments
- Flexible schedule to include nights and weekends
Job Duties
- Answer phones and respond to client emails and voicemails
- Give site visits as needed
- Mail sales packages and maintain sales office organization
- Generate contracts, SEOs, invoices, commission invoices, and thank you emails for sales manager approval
- Prospect potential clients
- Update and pull reports in Caterease
- Serve as liaison between Sales management and clients
- Act as onsite contact for events as needed
- Manage SEO packets for production meetings and update tentative and prospective events
- Process and track all deposits and payments
- Follow up on accounts receivable and provide monthly updates to Director of Sales and Business Manager
- Maintain supply of sales kits and collateral materials
- Update sales kit inserts and menus
- Assist with special projects as assigned by Director of Sales
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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