Special Events Coordinator, Lee & Penny Anderson Arena

Minneapolis, MN, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $37,600.00 - $50,000.00

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Tuition remission

generous retirement contributions

comprehensive health coverage

Fully paid insurance

Paid parental leave

Job Description

The University of St. Thomas is a prestigious institution located in St. Paul, Minnesota, renowned for its commitment to academic excellence, inclusive environment, and its mission inspired by Catholic intellectual tradition. The university educates students to become morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. As an equal opportunity employer, the University embraces diversity and fosters a culture where belonging and dignity are central to its employment practices. The campus is home to a vibrant community dedicated to fostering equality and inclusion across all facets of its operations. The University has recently... Show More

Job Requirements

Bachelor's degree preferred in athletic administration sports management recreation management business administration or a related field
Minimum one year of experience in sales marketing promotions event management special event operations or intercollegiate athletics
Ability to work a varied event-driven schedule including extended and/or irregular hours early mornings nights weekends and holidays
Proficiency in event scheduling and management software
Strong customer service orientation
Ability to lift equipment up to 50 lbs
Capacity to work collaboratively in an on-site environment
Successful completion of background screening
Ability to communicate effectively in person email video and telephone

Job Qualifications

Bachelor's degree in athletic administration sports management recreation management business administration or a related field preferred
Minimum one year of relevant experience in sales marketing promotions event management special event operations or intercollegiate athletics
Experience with planning directing and successfully executing special events
Proficient in event management software such as Calendar Creator Finnly 25Live and WhenToWork
Strong organizational and communication skills
Ability to work collaboratively with diverse stakeholders
Demonstrated leadership experience in supervising staff and managing events

Job Duties

Serve as the primary event manager for assigned special events and intercollegiate events overseeing all aspects of event planning logistics coordination execution emergency response planning staff coordination credentialing compliance with NCAA-Conference-Campus-Athletic Department policies and financial settlements
Oversee event logistics for assigned events including budgeting planning parking coordination event set-up and teardown weather monitoring financial settlements and post-event debriefs Collaborate with campus partners and external vendors to ensure professional execution of all event requirements
Lead operational planning and scheduling for events practices coordination facility use and rentals Coordinate with internal and external stakeholders including key event contacts coaches support staff campus partners and external vendors to ensure successful event execution Collaborate with athletics department and arena personnel on rental initiatives including external camps corporate clients and campus partners to optimize facility use and drive revenue generation Foster a positive service-oriented culture while promoting community engagement through external programming
Hire train schedule and supervise part-time and student employees Utilize WhenToWork software to manage student event staffing ensuring appropriate coverage and effective operational support for all events
Assist in the scheduling of Anderson Arena using scheduling software utilized by the athletic department including Calendar Creator Finnly and 25Live software In addition submit and manage Requests for Services (RFS) in collaboration with campus support units Contribute to the documentation execution of facility master scheduling plan
Provide a leadership role and serve as Manager on Duty at assigned events Assist with the development of Emergency Action Plans (EAPs) and Standard Operating Procedures Assist with the development of short/long term objectives to enhance facility operations
Build and maintain relationships with key clients and stakeholders Stay current with industry trends and incorporate into marketing efforts Develop content for marketing materials (brochures website content etc) Manage inventory procurement and logistics to optimize resource use
Ensure adherence to legal regulatory and NCAA requirements Develop and enforce health safety and security protocols Manage risks and implement risk mitigation strategies Ensure compliance with university regulations policies and NCAA compliance

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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