Special Events Coordinator, Lee & Penny Anderson Arena

Saint Paul, MN, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $37,600.00 - $50,000.00

Work Schedule

Flexible

Day Shifts

Weekend Shifts

Night Shifts

Benefits

Tuition remission

generous retirement contributions

comprehensive health coverage

Fully paid insurance

Paid parental leave

Job Description

The University of St. Thomas is a prestigious institution dedicated to fostering an inclusive and diverse environment that champions belonging and equal opportunity for all. Guided by Catholic intellectual tradition, the university is committed to educating students to become morally responsible leaders who are critical thinkers, wise actors, and skillful contributors to the common good. The University embraces principles of dignity, diversity, and personal attention, creating a supportive atmosphere for both students and staff. Established on a foundation of excellence in education and community engagement, the institution serves as a vibrant hub for academic, athletic, and cultural activities. This steadfast... Show More

Job Requirements

Education at bachelor's degree level or equivalent
Minimum one year of relevant experience in sales, marketing, event management, or athletics
Experience in planning and executing special events
Ability to work in a collaborative on-site environment
Strong customer service skills
Flexibility to work irregular and extended hours including early mornings, nights, weekends, and holidays
Physical ability to move around office and athletic facility settings
Capability to lift equipment up to 50 lbs
Proficiency in computer and office equipment use
Effective communication skills in person, email, video, and telephone

Job Qualifications

Bachelor's degree in athletic administration, sports management, recreation management, business administration, or a related field preferred
Minimum one year of relevant experience in sales, marketing, promotions, event management, special event operations, or intercollegiate athletics
Experience with planning, directing, and successfully executing special events
Ability to function proficiently in an on-site collaborative environment
Passion for customer service
Ability to work a varied event-driven schedule including extended and/or irregular hours, early mornings, nights, weekends, and holidays as needed

Job Duties

Serve as the primary event manager for assigned special events and intercollegiate events, overseeing all aspects of event planning, logistics, coordination, execution, emergency response planning, staff coordination, credentialing, compliance with NCAA-Conference-Campus-Athletic Department policies, and financial settlements
Oversee event logistics for assigned events including budgeting, planning, parking coordination, event set-up and teardown, weather monitoring, financial settlements, and post-event debriefs
Collaborate with campus partners and external vendors to ensure professional execution of all event requirements
Lead operational planning and scheduling for events, practices, coordination, facility use, and rentals
Coordinate with internal and external stakeholders including key event contacts, coaches, support staff, campus partners, and external vendors to ensure successful event execution
Foster a positive, service-oriented culture while promoting community engagement through external programming
Hire, train, schedule, and supervise part-time and student employees
Utilize WhenToWork software to manage student event staffing, ensuring appropriate coverage and effective operational support for all events
Assist in the scheduling of Anderson Arena using scheduling software including Calendar Creator, Finnly, and 25Live
Submit and manage Requests for Services in collaboration with campus support units
Provide a leadership role and serve as Manager on Duty at assigned events
Assist with the development of Emergency Action Plans and Standard Operating Procedures
Develop and monitor event logistics including marketing content development
Build and maintain relationships with key clients and stakeholders
Ensure adherence to legal, regulatory, and NCAA requirements
Manage risks and implement risk mitigation strategies
Ensure compliance with university regulations, policies, and NCAA compliance
Manage inventory, procurement, and logistics to optimize resource use

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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