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Special Events Coordinator at City of Fort Collins Fort Collins, CO
Job Overview
Employment Type
Part-time
Hourly
Compensation
Hourly
Range $23.00 - $27.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Variable hourly
Paid Time Off
Professional development opportunities
flexible schedule
Community engagement opportunities
supportive work environment
Access to city resources
Job Description
The City of Fort Collins, located in Colorado, is renowned for its commitment to creating a vibrant, safe, and resilient community. As a progressive municipal government, the City of Fort Collins focuses on enhancing the quality of life for its residents through exceptional public services, innovative emergency preparedness, and community engagement. Particularly notable is the Emergency Preparedness and Security (EPS) Department, which plays a critical role in maintaining the city’s safety by managing emergency operations, overseeing security for city facilities, and coordinating the permitting and regulation of special events throughout the community. The city is committed to fostering an inclusive... Show More
Job Requirements
- High school graduation or GED
- College-level or technical school coursework preferred
- Two years of experience in event coordination or related field preferred
- Experience with event planning and management
- Strong problem-solving skills
- Excellent organizational skills
- Proficiency with Microsoft Office suite
- Ability to multitask and manage multiple deadlines
- Strong written and oral communication skills
- Ability to establish positive working relationships with diverse stakeholders
- Ability to manage confidential information
- Availability to work some evenings and weekends
- Valid driver’s license preferred
Job Qualifications
- High school graduation or GED
- College-level or technical school coursework in related areas preferred
- Two years of related experience in event coordination, administration, or community engagement preferred
- Experience with event planning, management, and presentations
- Strong problem-solving skills with various levels of staff and customers
- Capability to establish and maintain collaborative working relationships with multiple stakeholders
- Superior writing, grammar, and editing skills
- Strong oral communication skills
- Excellent organizational and multitasking abilities
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams
- Strong attention to detail and initiative
- Knowledge of public relations, marketing, and promotional strategies
- Ability to work independently and as part of a team
- Ability to manage confidential or sensitive information
- Demonstrated cultural competence
Job Duties
- Handle administrative tasks including event permit applications and communications with event producers, city staff, and the public
- Provide administrative support for the Special Events Lead Specialist
- Act as point of contact for special event permit inquiries and issues from the public
- Coordinate special event permitting activities across city departments such as police, fire, liquor control, and parks
- Organize and facilitate meetings with event organizers and city agencies to ensure alignment and compliance
- Research best practices from other municipalities to monitor event compliance including setup and amplified sound regulations
- Assist with updating the special events webpage and production of e-newsletters
- Attend internal and external meetings as directed by the Special Events Lead Specialist
- Implement initiatives to increase the visibility of the Special Events Office within the community
- Provide administrative and technical support for planning safety and security responses for events
- Maintain a calendar of outreach activities including community events and workshops
- Support other Emergency Preparedness and Security Office missions as needed
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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