Job Overview
Employment Type
Hourly
Compensation
Type:
Salary
Rate:
Range $38,200.00 - $53,900.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
flexible scheduling
Job Description
The American Museum of Fine Arts (AMFA) is a prestigious cultural institution dedicated to showcasing exceptional works of art and providing enriching experiences to its visitors. Known for its extensive and diverse collections, AMFA serves as a vital hub for art appreciation, cultural education, and community engagement. The museum stands out for its commitment to excellence, offering visitors not only an impressive array of exhibitions but also a calendar full of special events designed to enhance the cultural landscape of the region. AMFA prides itself on its reputation for professionalism, sophistication, and a unique blend of traditional and contemporary arts... Show More
Job Requirements
- high school diploma or equivalent
- 2 to 4 years of experience in event planning, production, or hospitality
- ability to manage complex event logistics and vendor coordination
- exceptional organizational skills
- strong communication and interpersonal skills
- ability to remain calm under pressure and problem-solve
- proficiency with event management software and Microsoft Office
- flexible schedule including nights and weekends
- physical ability to perform event setup and breakdown tasks
Job Qualifications
- high school diploma or equivalent
- 2-4 years of direct experience in event planning, production, or hospitality preferably within a cultural institution, fine arts venue, or luxury brand
- proven logistical expert with a track record of managing complex event setups, vendor coordination, and timelines
- exceptional organizational skills and meticulous attention to detail especially in documentation
- creative and visionary thinker with a passion for event design, programming, and the arts
- strong interpersonal and communication skills with ability to collaborate effectively and professionally across all levels of an organization
- calm under pressure with ability to problem-solve effectively in real-time
- high-level commitment to customer service, polish, and professionalism
- proficiency in event management software and room diagramming tools is a plus
- strong aptitude with Microsoft Office Suite
- flexible schedule with availability for nights and weekends required
Job Duties
- arrive on time and ready to work as scheduled
- maintain an accurate record of time worked using web-based time and attendance system
- work occasional mandatory overtime as necessary
- work in a professional and cooperative manner with other AMFA associates and employees
- maintain a professional, neat, clean, well-groomed appearance
- assist with other duties as assigned
- assist the Associate Director of Special Events with logistics, coordination, and execution of museum and facility rental events including weddings, corporate gatherings, exhibition openings, donor receptions, and family events
- serve as on-site support for facility rental events including nights and weekends as scheduled
- create and manage all supporting event documentation including internal event orders, detailed room layouts, decor plans, production schedules, load-in/load-out schedules, and setup notes
- assist and direct the facilities team during event setup and breakdown ensuring layouts are executed flawlessly and safely
- assist with tracking event-related invoices, contracts, and other administrative paperwork
- provide general administrative support including scheduling, correspondence, and data entry as needed
- design and execute signature events that elevate the museum's brand
- assist with booking and managing event talent such as musicians and speakers
- stay ahead of industry developments and bring fresh, innovative ideas to museum programming
- work collaboratively with various internal departments to schedule, plan and execute flawless special events
- manage relationships with external vendors for decor, lighting, audio/visual and rentals ensuring they meet the museum's high standards
- maintain a high level of cleanliness, organization, and service consistently
- help maintain a detailed inventory of all event-related items including decor, linens, lighting, and audio/visual equipment
- ensure all events are executed with professionalism and polish reflecting the prestige of the institution
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
Restaurant, hotel, and hospitality jobs on OysterLink.
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