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Job Overview
Employment Type
Full-time
Compensation
Salary
Exact $62,672.06
Work Schedule
Flexible
Weekend Shifts
Job Description
The City of Midlothian Parks and Recreation Department is a reputable government entity dedicated to enhancing the community's quality of life through well-organized recreational programs and events. Renowned for its commitment to providing vibrant community activities, the department fosters an engaging environment for residents and visitors alike by promoting health, wellness, and social interaction. As part of the city's efforts to sustain an active and connected community, the Parks and Recreation Department holds various special events that cater to diverse audiences and interests, contributing significantly to local culture and community spirit.
The role of the Special Events Coordinator within th... Show More
The role of the Special Events Coordinator within th... Show More
Job Requirements
- Bachelor's degree from an accredited college or university
- Minimum three years of related experience in recreation event planning or programming
- Valid driver's license with acceptable driving record
- Ability to work flexible hours including weekends, holidays, and special events
- Ability to lift up to 50 pounds
- Ability to work in varied weather conditions during events
- Certified Parks and Recreation Professional (CPRP) preferred
- Strong organizational and time management skills
Job Qualifications
- Bachelor's Degree from an accredited college or university in parks and recreation, event planning, or a related field, and three (3) years of related recreation event planning or programming experience is required
- An equivalent combination of education, training, and experience will also be considered
- Advanced knowledge of city and departmental practices, procedures, and systems
- Knowledge of public relations and advertising as it relates to event programming
- Knowledge of the equipment, facilities, operations, and techniques used in comprehensive community programs
- Must have knowledge of planning, assigning, supervising, and scheduling the work of employees and volunteers
- Knowledge of and ability to correctly interpret, explain, and apply laws, rules, operations, practices, procedures, regulations, and policies
- Ability to effectively supervise staff in a proactive, appropriate, and productive manner
- Ability to effectively address and resolve employee relations issues in a fair and equitable manner
- Demonstrates effective problem-solving skills in dealing with directions or conflicts that may arise
- Advanced ability to communicate in a clear, effective, and concise manner, both orally and in writing
- Advanced ability to be organized and have efficient management of time and deadlines
- Ability to regularly interact with others and exchange and receive information, providing effective and tactful customer service, and work independently with a high level of discretion
- Ability to speak effectively before various groups
- Advanced ability to read a variety of materials and deal with a system of real numbers, practical application of fractions, percentages, ratios/proportions, and measurement, and to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech
- Ability to prepare and interpret budget information
- Knowledge, skill, and ability to utilize telephone, fax machines, computers, and applicable software daily including, but not limited to, Microsoft Office, Microsoft Outlook, and other event related software/applications
- Advanced ability to interact with people in a professional and congenial manner
- Ability to follow instructions, safety practices, and perform work accurately and thoroughly which requires performing multiple tasks simultaneously under time pressures and deadlines
- Ability to establish and maintain effective working relationships
- Ability to be punctual and attend work regularly
- Licenses & Certifications
- Must possess and maintain a valid driver’s license with acceptable driving record as established by the City of Midlothian driving standards
- Work performed may cause fatigue of eyes and other faculties because of fairly continuous use of motor senses
- On occasion, this position may require some physical effort, including prolonged periods of standing and lifting up to 50 lbs
- Requires availability to work a flexible schedule including weekends, holidays, and special events
Job Duties
- Under general supervision, the Special Events Coordinator develops, coordinates, plans, and implements special events for the Parks and Recreation Department and facilitates non-city special event permits
- Plans, coordinates, implements, promotes, oversees, and evaluates a variety of community special events held by the Parks & Recreation Department that reach a wide range of audiences
- Coordinates and corresponds with outside agencies and resources for proper programming and/or planning
- Coordinates and corresponds with the Convention of Visitors Bureau, Chamber of Commerce, and other outside agencies and resources for proper programming and/or planning
- Supervises, trains, oversees, and provides guidance to assigned staff and volunteers
- delegates assignments and monitors performance
- Selects and schedules vendors as required, including entertainment forevents
- Oversees vendors' work
- Enforces and monitors adherence of safety rules and regulations
- Performs cost control initiatives and ensures activities are performed within budget
- Monitors revenues and expenditures in assigned area to ensure sound fiscal control
- Obtains donations and sponsorships to support events and programs
- Coordinates volunteers during the development and implementation of special events
- Participates in numerous public forums, such as City Council meetings, Park Board meetings, and Parks & Recreation budget meetings
- Collaborates with the Director of Communications & Marketing for event outreach, marketing material, media content, and advertising to ensure appropriate promotion of events
- Processes Special Event Permit (SEP) applications and creates staff reports for City Council approval
- Supervises and trains assigned parks employees, instructs personnel in appropriate event standards, operations, and communication methods, and participates in and coordinates the set-up and take down of event equipment and features
- Performs all other duties as assigned
- Works primarily in climate controlled office environment with occasional exposure to extreme weather conditions and outdoor elements during special events
- Physical demands include light lifting, sitting, walking, and standing
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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