Special Events and Travel Manager

Paterson, NJ, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $150,000.00 - $175,000.00

Work Schedule

Standard Hours

Flexible

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401k plan

Paid vacation

Paid holidays

Paid sick leave

bonus potential

Job Description

The Special Events and Travel Manager position is an exciting and dynamic role within a private household located in New York City. This high-profile position offers an exceptional opportunity for an experienced professional who excels in managing luxury-level events and complex travel arrangements. The establishment behind this role is a private residence with a demand for high standards, requiring a thoughtful, detail-oriented, and highly creative individual to orchestrate elegant and seamless events and travel experiences that align with the clients' refined tastes and preferences. The employer values professionalism, discretion, and confidentiality in all aspects of the role, being crucial when... Show More

Job Requirements

Bachelor's degree in hospitality, event management, or related field preferred
Minimum of 5+ years' experience in high-level event planning, hospitality management, or luxury travel coordination
Proven ability to design, plan, and execute events of varying scale with creativity and precision
Experience managing complex domestic and international travel itineraries
Strong vendor network and ability to source, negotiate, and manage service providers
Exceptional organizational skills with ability to manage multiple projects simultaneously
Excellent communication and interpersonal skills
Ability to collaborate with internal teams, principals, and external partners
Cool under pressure demeanor with keen eye for detail, taste, and aesthetics
Flexibility and adaptability with travel availability
High level of discretion, integrity, and professionalism
Legal authorization to work in the US
Local residency in NYC
Willingness to undergo detailed background and reference checks

Job Qualifications

Bachelor's degree in hospitality, event management, or related field preferred
Minimum of 5+ years' experience in high-level event planning, hospitality management, or luxury travel coordination
Proven ability to design, plan, and execute events of varying scale with creativity and precision
Experience managing complex domestic and international travel itineraries
Strong vendor network and ability to source, negotiate, and manage service providers
Exceptional organizational skills with ability to manage multiple projects simultaneously
Excellent communication and interpersonal skills able to collaborate with internal teams, principals, and external partners
A cool under pressure demeanor with a keen eye for detail, taste, and aesthetics
Flexible and adaptable, able to travel frequently and adjust to changing schedules
High level of discretion, integrity, and professionalism
Legally authorized to work in the US
Must be local to NYC
Must be willing to undergo a detailed background check and reference check process

Job Duties

Lead the planning and production of luxury-level events from intimate dinners to large-scale gatherings
Develop event concepts and oversee all details including decor, music, lighting, catering, florals, rentals, entertainment, and guest experience
Act as the on-the-ground lead during events ensuring flawless execution and problem-solving in real time
Partner with the family's existing travel team to coordinate complex domestic and international itineraries
Travel with the family or groups to oversee logistics and ensure a seamless experience from arrival to departure
Source and coordinate specialty services such as massage therapists, entertainment, and unique event experiences
Maintain strong vendor relationships, negotiate contracts, and oversee budgets for events and travel projects
Manage administrative tasks related to events and travel including schedules, itineraries, and post-event reporting
Provide leadership, professionalism, and creativity in every project while anticipating needs and maintaining confidentiality
Must be willing to travel with the family and be on-site for events

Job Qualifications

Experience

Expert Level (7+ years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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