Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Exact $65,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
competitive pay
Dining Discounts
Life insurance
Medical insurance
Vision Insurance
Dental Insurance
Personal time off
OnDemand payroll
Job Description
Goldman Properties & Global Arts is a reputable organization known for managing distinctive museum venues that serve as unique cultural and social spaces. They specialize in providing environments where art, history, and community intersect, creating memorable experiences for guests and attendees. The organization is dedicated to hosting an array of events including galas, private functions, public programs, and exhibitions, all of which enrich the cultural fabric of the community. Their focus on hospitality and cultural programming distinguishes them as a leader in event management within museum settings. By fostering an engaging atmosphere that celebrates art and creativity, Goldman Properties &... Show More
Job Requirements
- 1-2 years of experience in event production or coordination preferably in a museum nonprofit or fine-art gallery setting
- Familiarity with Banquet Event Orders BEOs and event management software such as TripleSeat MailChimp Social Tables or similar platforms
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
- Excellent communication skills both written and verbal with the ability to interact professionally with vendors clients and internal teams
- High level of attention to detail and the ability to troubleshoot event issues on the fly
- Proficient in Microsoft Office Suite Word Excel PowerPoint
- Ability to work well in a fast-paced environment remaining calm and organized under pressure
- Flexible and adaptable with a willingness to work evening and weekend hours as needed for events
- Ability to lift and carry event materials signage and decor up to 25 lbs
- Ability to stand or walk for extended periods during event setups and execution
- Occasional lifting bending and carrying of boxes and event equipment
Job Qualifications
- 1-2 years of experience in event production or coordination preferably in a museum nonprofit or fine-art gallery setting
- Familiarity with Banquet Event Orders BEOs and event management software such as TripleSeat MailChimp Social Tables or similar platforms
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
- Excellent communication skills both written and verbal with the ability to interact professionally with vendors clients and internal teams
- High level of attention to detail and the ability to troubleshoot event issues on the fly
- Proficient in Microsoft Office Suite Word Excel PowerPoint
- Ability to work well in a fast-paced environment remaining calm and organized under pressure
- Flexible and adaptable with a willingness to work evening and weekend hours as needed for events
Job Duties
- Assist in planning and coordinating museum events including galas private events public programs and special exhibitions
- Collaborate with the Sales Department to implement event timelines venue setups and production schedules
- Coordinate with internal teams such as catering marketing curatorial and security to ensure all event details are fully addressed
- Organize set up and manage event materials signage decor and other event essentials
- Prepare and distribute Banquet Event Orders BEOs to internal teams and external vendors ensuring accuracy and alignment with event requirements
- Track and communicate changes to BEOs in a timely manner to all relevant stakeholders
- Support event budgeting efforts in collaboration with the Sales Department ensuring that BEO details align with financial and experiential goals
- Liaise with vendors including caterers audiovisual technicians decorators and entertainment to confirm deliverables and timelines
- Coordinate vendor schedules including arrivals setups and breakdowns
- Monitor vendor performance on site ensuring adherence to timelines and resolving any issues promptly
- Provide hands on support during event setup to ensure all components are executed according to plan
- Assist in supervising event staff and volunteers offering guidance and direction as needed
- Manage event logistics including guest registration catering coordination signage and troubleshooting during live events
- Support guest experience by ensuring a smooth welcoming and professional atmosphere throughout each event
- Maintain detailed and organized event files including BEOs contracts and communications
- Manage event correspondence such as client and vendor confirmations follow ups and logistical updates
- Assist in compiling post event reports tracking attendance budgets and evaluation outcomes
- Support post event breakdown clean up and inventory organization to ensure all materials are accounted for
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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