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Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Job Description
Pablo Center at the Confluence is a premier cultural institution located in the Midwest, renowned for its dynamic programming and vibrant event spaces. Dedicated to fostering creativity and community engagement, Pablo Center provides a unique venue for a broad array of events, ranging from intimate gatherings to large-scale public functions. This establishment is distinguished by its strong commitment to the arts, culture, and the community, making it an ideal place for professionals seeking to grow their careers within a mission-driven environment.
The Special Event Coordinator role at Pablo Center is a critical position within the Special Events department, focused ... Show More
The Special Event Coordinator role at Pablo Center is a critical position within the Special Events department, focused ... Show More
Job Requirements
- Bachelor's degree in hospitality, event management, or related field or equivalent experience
- minimum 2 years of event sales and coordination experience, venue-based preferred
- proven success in growing event revenue and client bases
- familiarity with CRM systems such as TripleSeat, budgeting, and event reporting tools
- strong sales acumen with a customer-focused mindset
- highly organized and detail-oriented
- able to manage multiple projects simultaneously
- creative thinker with problem-solving abilities
- exceptional written and verbal communication skills
- comfortable with irregular hours including evenings and weekends
- able to walk frequently throughout the building for client tours and event oversight
- able to lift items up to 25 pounds
- able to communicate effectively in person, email, and phone
Job Qualifications
- Bachelor's degree in hospitality, event management, or related field or equivalent experience
- minimum 2 years of event sales and coordination experience, venue-based preferred
- proven success in growing event revenue and client bases
- familiarity with CRM systems such as TripleSeat, budgeting, and event reporting tools
- strong sales acumen with a customer-focused mindset
- highly organized and detail-oriented
- able to manage multiple projects simultaneously
- creative thinker with problem-solving abilities
- exceptional written and verbal communication skills
- comfortable with irregular hours including evenings and weekends
Job Duties
- Support the director of sales and partnerships in identifying opportunities to grow the special events department and increase bookings
- develop and implement strategies to increase event revenue, maximize space utilization, and improve client retention
- collaborate with director of sales and partnerships to generate leads, promote offerings, and enhance brand awareness
- assist with client outreach, lead follow-up, and relationship building
- serve as the primary planning contact for clients from handoff through post-event follow-up
- cultivate and maintain relationships with clients, vendors, sponsors, and community partners
- act as the on-site point of contact for events when needed
- coordinate all logistical aspects of events including room layouts, timelines, catering, beverage service, audiovisual needs, and staffing requirements
- conduct client walkthroughs and planning meetings
- provide post-event follow-up with clients including feedback collection
- create fresh, trend-informed event concepts
- implement planning tools and best practices for scalable event delivery
- collaborate with internal teams to ensure event details are executed
- ensure timely communication regarding event briefings, staffing needs, rental contracts, invoices, and post-event analysis
- develop and maintain detailed event orders, floor plans, and timelines
- maintain accurate event documentation, client communications, and internal records
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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