Senior Special Events and Conference Coordinator (IS-301-11)
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $85,447.00 - $96,843.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
Transit/commuter benefits
annual leave
sick leave
Family friendly leave
403B retirement plan
Discounts for Smithsonian memberships
Museum stores and restaurants discounts
credit union
Child care
Flexible spending account (health and dependent care)
Job Description
Founded in 1846, the Smithsonian Institution is recognized as the world's largest museum and research complex, encompassing 21 museums and galleries, the National Zoo and Conservation Biology Institute, as well as 14 education and research facilities. With over 6,500 employees—including approximately 500 scientists—the Smithsonian holds an estimated collection of more than 157 million objects, works of art, and specimens. Through its extensive network and diverse resources, the Institution inspires generations through knowledge and discovery, encouraging cultural enrichment, scientific research, and public engagement at a global level. The Smithsonian is committed to fostering an inclusive environment by being an equal opportunity... Show More
Job Requirements
- Possess a bachelor’s degree or equivalent education and experience
- Have 3-5 years of related event planning experience
- Pass pre-employment background check and subsequent background investigation
- Complete a probationary period
- Maintain a bank account for direct deposit
- Be eligible to work in the United States
- Meet all qualification and eligibility requirements within 30 days of the closing date
- Demonstrate ability to handle multiple responsibilities and meet deadlines
- Exhibit high degree of initiative, organization, thoroughness, and flexibility
- Skill in delegation and supervision of lower-level staff
- Ability to interact diplomatically and discreetly with a variety of stakeholders
- Working knowledge of Federal contracting and procurement principles
- Ability to communicate clearly and objectively in writing and orally
- Provide educational credential equivalency if education completed outside the U.S.
- Submit accurate and truthful application information
Job Qualifications
- Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and experience
- 3-5 years of related experience in special events and conference planning
- Knowledge of protocol and event appropriateness concerning location and timing
- Familiarity with the organizational structures of the U.S. Government, foreign nations, and private enterprise
- Understanding of management processes and ability to improve operations
- Experience interacting diplomatically and effectively with staff, donors, board members, and public
- Knowledge of non-profit fundraising and membership programs
- Strong organizational skills with ability to handle multiple responsibilities and meet deadlines
- Proficiency in budget preparation and control
- Knowledge of Smithsonian standards and policies for travel, accounting, insurance, security, and event planning
- Excellent oral and written communication skills with interpersonal teamworking abilities
- Educational credential equivalency evaluation for foreign degrees if applicable
Job Duties
- Make preparations and coordinate major Smithsonian events and conferences, often on short notice
- Serve as primary Smithsonian point of contact for events and conferences
- Implement Smithsonian Institution policies in event and conference programs
- Formulate and develop entire program for assigned events including format, timing, program, and promotional activities
- Establish and maintain relationships with external groups including government agencies and private organizations
- Act as liaison between OSEP and various internal and external stakeholders
- Conduct event walk-throughs and meetings to ensure successful delivery
- Prepare and monitor budgets, secure contracts, and verify invoices according to Smithsonian policies
- Work closely with the Office of Advancement to support donor relations activities
- Maintain timelines and draft diagrams for meeting spaces
- Attend events to oversee setup, troubleshoot issues, and manage cleanup activities
- Mentor junior staff and assist with orientation
- Monitor and recommend revisions to Smithsonian procedures and policies for events
- Advise and assist Smithsonian staff and senior management on event planning and protocol matters
A simple hiring platform for hospitality businesses.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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