Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $44,000.00 - $55,000.00
Work Schedule
Day Shifts
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Retirement Plan
voluntary benefits
Work-life balance
Employee assistance program
Wellness Program
Job Description
Ozinga is a respected company known for its commitment to excellence and strong corporate values. It operates in a professional business environment that values teamwork, professionalism, and employee well-being. Ozinga prides itself on creating a supportive, efficient workplace where both its team members and clients experience high-quality service. The company emphasizes comprehensive employee benefits and equal opportunity employment, ensuring that every individual is valued and supported throughout their career journey.
The Senior Receptionist - Office Support role at Ozinga is a critical position designed to provide advanced administrative and office management support. This role is responsible for the smooth dai... Show More
The Senior Receptionist - Office Support role at Ozinga is a critical position designed to provide advanced administrative and office management support. This role is responsible for the smooth dai... Show More
Job Requirements
- High school diploma or equivalent
- 5 years of relevant experience preferred
- Proficient in Microsoft Office Suite
- Excellent interpersonal and customer service skills
- Strong communication skills both written and verbal
- Ability to handle multiple projects simultaneously
- Highly organized with a keen eye for detail
Job Qualifications
- High school diploma or equivalent required
- Bilingual in English and Spanish preferred
- General knowledge of office safety procedures preferred
- 5 years of relevant experience preferred
- Proficient in Microsoft Office Suite
- Excellent interpersonal and customer service skills
- Strong communication skills, both written and verbal
- able to communicate effectively throughout various levels of the company
- Thrives in a team environment and enjoys working with others
- Ability to handle multiple projects simultaneously
- Highly organized with a keen eye for detail
Job Duties
- Oversee reception desk operations by delivering a high standard of customer service, including answering and routing incoming calls, welcoming and directing visitors to the appropriate departments
- Assist with communication with our professional cleaning service: supplies, additional needs, concerns
- Maintain positive, professional relationships with vendors in alignment with the company’s vision and brand while serving as a primary point of contact for vendors and meeting participants to ensure smooth and effective coordination
- Ensure common areas such as the kitchen/coffee stations, reception area, and conference rooms are kept clean, organized, and well-stocked by ordering, maintaining, and monitoring inventory of office and break room supplies
- Perform regular mail runs, including receiving, sorting, distributing, and sending outgoing mail and packages
- Coordinate and schedule meetings, including securing meeting space, sending invitations, preparing agendas and materials
- Plan, coordinate, and support regional events
- Provide general office support and assist colleagues with administrative needs
- Communicate in a highly effective and professional manner
- Process and track bills, invoices, and expense reports to ensure timely and accurate payment
- Manage calendars for leadership and regional teams, ensuring accurate scheduling and prioritization of commitments
- Make business travel arrangements
- Create presentations and other materials as required
- Regular attendance and physical presence at work is an essential function of this position
- This job may require additional duties not listed above
- the employee may be asked to perform those duties to meet business needs
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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