Senior Project Manager (Events)

Berkeley, CA, USA|Remote, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $115,000.00 - $150,000.00

Work Schedule

Standard Hours

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Work-related travel expenses

Professional Development

Catered meals

Job Description

FAR.AI is a pioneering non-profit AI research institute committed to ensuring that advanced artificial intelligence technologies are developed and deployed safely and beneficially for everyone. Established in July 2022, FAR.AI has rapidly grown to a team of over 20 dedicated staff members and has become a notable leader in the AI safety research community worldwide. The organization is recognized for its influential academic contributions with over 30 research papers published in prestigious venues such as NeurIPS, ICML, and ICLR. Additionally, FAR.AI's work has garnered international media attention, featuring in respected outlets like the Financial Times, Nature News, and MIT Technology... Show More

Job Requirements

Bachelor's degree or higher
5 or more years of experience managing large-scale or complex events or projects
Experience managing multiple stakeholders and competing priorities
Strong logistics and vendor management skills
Proficiency with project management tools
Excellent communication skills
Ability to work independently and make sound decisions
Experience working with remote and international teams

Job Qualifications

Bachelor's degree or higher in relevant field
5+ years experience managing large-scale or high-complexity events or equivalent cross-functional projects from start to finish
Proven ability to manage multiple stakeholders, competing timelines, and overlapping priorities
Strong experience in logistics, vendor and venue management, and on-site operations
Proficiency in project management tools such as Asana, Coda, Airtable, and Gantt charts
Excellent written and verbal communication skills
Demonstrated ability to operate independently and manage ambiguity
Experience coordinating remote teams and stakeholders across time zones and cultures

Job Duties

Lead planning and execution of flagship events, including multi-day international gatherings and technical workshops
Translate strategic goals into detailed project plans with clear deliverables, timelines, and success metrics
Develop and own runsheets, playbooks, systems, and protocols that support repeatable excellence
Manage event logistics end-to-end including venue selection, vendor negotiation, travel and accommodations, registration, safety protocols, signage, supplies, and A/V
Lead on-site event operations, coordinating event staff, managing real-time issues, and ensuring a world-class attendee experience
Serve as the central point of contact across internal teams and external stakeholders
Coordinate project inputs across functions and ensure timely decision-making and alignment
Prepare and lead internal stakeholder briefings, pre-mortems, and post-mortems
Maintain operational budgets, timelines, and documentation with precision
Identify inefficiencies and contribute to building scalable systems
Share learnings, implement best practices, and mentor team members

Job Qualifications

Experience

Expert Level (7+ years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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