Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $45,451.00 - $51,131.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Retirement Plan
Paid Time Off
Dental Insurance
Vision Insurance
Professional Development
Life insurance
Job Description
The Town of Oro Valley is a vibrant and progressive municipality committed to providing exceptional services and fostering a collaborative environment for its residents and employees. As part of its ongoing efforts to improve operational efficiency and maintain consistent administrative support across its various departments, the Town of Oro Valley seeks to hire a highly skilled Administrative Assistant to join the Town Manager's Office (TMO). This position plays a crucial role in supporting multiple administrative departments, including IT, HR, Finance, and others, ensuring seamless coordination and execution of daily operations.
The Town of Oro Valley operates as a forward-thinking loc... Show More
The Town of Oro Valley operates as a forward-thinking loc... Show More
Job Requirements
- A high school diploma or GED
- four years experience in office administration
- ability to communicate effectively both verbally and in written communication
- ability to establish and maintain effective working relationships
- ability to interpret and apply relevant town, state and federal statutes, ordinances, codes, rules and regulations
- ability to organize work, set priorities, meet critical deadlines and follow up on work assignments with minimal supervision
- knowledge of event planning techniques and methods
- knowledge of personal computer hardware and software
- knowledge of research and report preparation techniques
- ability to learn town and department policies and procedures
- ability to ensure accuracy of all work performed
- ability to lift or move up to twenty five pounds
- regular daily attendance
Job Qualifications
- A high school diploma or GED
- four years experience in office administration
- ability to communicate effectively both verbally and in written communication
- ability to establish and maintain effective working relationships
- knowledge of event planning techniques and methods
- knowledge of personal computer hardware and software
- skill in ensuring accuracy of all work performed
- experience providing office support to department directors or elected officials
Job Duties
- Assist in the maintenance of the calendar of events and activities for the department
- provide higher-level administrative and secretarial assistance and support to directors and administrators
- assist other departmental personnel in resolving information technology issues
- assist management in the analysis of departmental data and operations
- analyze work related situations and make independent decisions
- respond to customer requests for department information
- prepare reports and documents other than basic correspondence
- oversee, train, and participate in coordinating events and projects
- assist in implementing and communicating policies and procedures
- assist in the development, implementation and administration of departmental budget
- assist in and operate office equipment
- coordinate contracts for office equipment and supplies
- prepare, copy and distribute meeting materials and transcribe minutes
- answer, screen, and direct telephone calls and receive, read, and sort mail
- attend and participate in meetings and prepare and post agendas
- develop and maintain files and records and provide personnel copies of files requested
- estimate expense costs for events and maintain budget
- process cash and check payments
- perform tasks relative to keeping financial and statistical records, accounts and monitor monthly expenditures
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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