Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible Schedule
Paid holidays
Job Description
The Clinical Immunology Society (CIS) is a prominent professional organization dedicated to advancing the science and clinical practice of immunology. Its mission centers on fostering collaboration among physicians and researchers focused on immunological and inflammatory diseases. CIS promotes cutting-edge research to better understand the causes, mechanisms, and potential treatments for immune-related diseases, aiming to unify concepts in disease pathogenesis. This society also encourages the sharing of knowledge regarding immunologically active drugs and interventions, ensuring that its members are well-equipped with the latest advancements in biomedical science related to immunity and inflammation. Its commitment to excellence in both research and medical... Show More
Job Requirements
- Bachelor’s degree preferred
- experienced meeting planner
- excellent organizational and communication skills
- team player
- ability to prioritize varied assignments and handle multiple projects
- proficiency in Word and PowerPoint
- knowledge of Excel Nimble and Outlook
- willingness to travel approximately 3-4 weeks per year
- ability to work full-time minimum 37.5 hours per week
- availability to work some evenings weekends and early mornings
- ability to lift minimal weight
- ability to work onsite in Milwaukee office minimum two days per week including Wednesdays
Job Qualifications
- Proficiency in Word and PowerPoint
- knowledge of Excel Nimble and Outlook
- bachelor’s degree preferred
- experienced meeting planner
- excellent organizational and communication skills
- team player
- ability to prioritize varied assignments and handle multiple projects
Job Duties
- Manage CIS Schools including establishing and maintaining timelines and budgets, liaising with School Chairs, managing Request for Proposal and site selection process, negotiating hotel contracts, managing application process selection and management of attendees, working with Communications and Administrative Manager to develop marketing strategies, working with Executive Director to develop and monitor budgets, coordinating travel for attendees, producing on-site meeting materials, managing all logistics including off-site events ground transportation food and beverage and rooming lists, attend Schools
- Manage CIS Annual Meeting including site selection contracting development promotion registration catering exhibit hall sponsorship operations manual and vendor management
- coordination of CME for Annual Meeting using third party vendor
- prepare conference planning timelines and administer scheduled projects
- serve as staff liaison to the Program Advocacy and Genetics and Genomics Committees and Newborn Screening Task Force and coordinate all conference calls meetings including production and distribution of agenda materials taking and circulating minutes and correspondence
- coordinate exhibiting at and attend related society meetings when decided by council
- communicate with moderators sponsors exhibitors partnering organizations and speakers
- coordinate the set-up of the abstract system as well as the review and selection process
- supervise meeting registration and oversee confirmation payment course selection etc
- manage room blocks with hotels providing periodic room block pick-up and send to Executive Director to review
- contract outside vendors for social events exhibition decorating audio-visual security registration and other temporary staff freight services and provide direction for outside vendors to ensure adherence to budget and quality service
- with direction of Executive Director coordinate CIS fundraising sponsorship efforts and provide periodic updates to CIS Council
- attend Schools Council Meetings Annual Business Meeting and Leadership Retreat as necessary
- provide final results including budget attendance etc for each meeting
- coordinate specific projects as directed by Council Executive Committee and Executive Director
- under direction of Executive Director develop systems and track them in policy manual and procedures manual
- manage Meetings and Administrative Coordinator and assign duties and responsibilities
- other duties as assigned
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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please contact the employer.
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