You're Viewing 1 Of 95,000+ Jobs On OysterLink
Senior Coordinator of University Events & Experiences
Job Overview
Employment Type
Temporary
Full-time
Compensation
Hourly
Range $19.75 - $28.50
Work Schedule
Standard Hours
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Retirement Plan
Paid Time Off
Professional Development
Employee Discounts
flexible schedule
wellness programs
Job Description
The University of Texas at Austin, established in 1883, is a prestigious public research university ranking among the top institutions globally. It is recognized for academic excellence with 76 programs ranked in the top 10 nationally. As the flagship of Texas public education, UT Austin serves over 55,000 students, supported by nearly 5,000 faculty members and 15,000 staff across 18 colleges and schools. Situated in the vibrant city of Austin, known for its creativity and entrepreneurial spirit, the university fosters an environment full of opportunities for future innovators, artists, scientists, and leaders.
This role is situated within the University Develo... Show More
This role is situated within the University Develo... Show More
Job Requirements
- Bachelor's degree or equivalent experience in event management, hospitality, or related field
- minimum two years of experience in event management or a comparable role
- strong organizational, interpersonal, and communication skills
- proficiency in Microsoft Office Suite and project management systems
- experience with event management and asset tracking software
- ability to manage multiple priorities effectively
- detail-oriented and able to meet tight deadlines
- experience coordinating logistics and supervising third-party labor and vendors
- commitment to professionalism and excellent service
- ability to lift 30 pounds
- availability for nights, weekends, and travel
- eligibility to work in the United States without sponsorship
- regular and consistent attendance
- able to work standard office conditions and hours
- willingness to work additional hours during peak periods and special events
Job Qualifications
- Bachelor's degree or equivalent experience in event management, hospitality, operations, or related field
- at least two years of experience in event management, hospitality, operations, or comparable roles, preferably supporting logistics for private and large-scale events
- proven strong organizational, interpersonal, and communication skills
- proficiency in Microsoft Office Suite, calendar management, project management, and inventory management systems
- experience using event management and asset tracking software
- ability to exercise sound judgment and adapt in fast-paced environments
- detail-oriented with capacity to manage several projects and meet deadlines
- experience coordinating logistics, site planning, and on-site supervision of labor and vendors
- skilled in maintaining standard operating procedures
- demonstrated commitment to professionalism, accountability, and excellent stakeholder service
- ability to lift 30 pounds
- willingness and availability to work nights, weekends, and travel as required
Job Duties
- Build and maintain effective working relationships with office colleagues, university services, external vendors, student organizations, and campus partners
- schedule kickoff and follow-up planning meetings for assigned events with project managers
- prepare agendas for meetings with external stakeholders as needed
- manage event budgets and production schedules in real time, ensuring accurate, up-to-date information is maintained
- maintain and organize all event files ensuring all documents are properly saved in designated Box folders
- provide coordination of assigned tasks specific to event planning for Donor Engagement and Strategic Engagement events and other events assigned
- independently provide proactive day-to-day logistical planning and coordination of general production duties including venue and space reservations, vendor contracting and management, parking and transportation requests, security notifications and requests, facilities work orders, identify staffing levels and submit requests, manage on-site student volunteer and intern support, book entertainment and music performers
- provide on-site event execution by managing production schedule, safety coordination, load-in/setup, and strike/reset activities
- collaborate with UEE finance to ensure timely procurement and payment of vendors with adherence to university policies
- execute event close-out processes ensuring completion and accurate documentation of production schedules and budgets
- perform additional duties as assigned
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
Don't Stop At One Job - There's More
Create a free profile
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
More Jobs Like This:
View All