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Senior Conference Planning Specialist - Care Gap
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $91,000.00 - $155,000.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Dental Insurance
Health Insurance
Paid parental leave
Paid Time Off
Vision Insurance
Retirement Plan
Job Description
Exact Sciences is a leading biotechnology company dedicated to transforming the way cancer is prevented, detected, and treated. Renowned for its commitment to innovation and patient care, the company empowers patients and clinicians with the clarity needed for making confident healthcare decisions when it matters most. As a pioneer in molecular diagnostics, Exact Sciences offers groundbreaking solutions that provide actionable insights to healthcare providers, enabling early cancer detection and improving patient outcomes worldwide. The company embraces a purpose-driven approach, cultivating an inclusive culture and supporting its employees through robust benefits, ensuring a healthy work-life balance while contributing to life-changing advancements... Show More
Job Requirements
- Bachelor’s degree in hospitality, business, marketing, communications, or related field
- Or High School Diploma or General Education Degree with 4 years of relevant experience
- 5+ years of experience in commercial, marketing, communications, business or related field
- 5+ years of experience in conference planning
- Proven working knowledge of conference and tradeshow industry
- Excellent interpersonal and communication skills
- Strong knowledge in Microsoft Word, Excel, and PowerPoint
- Excellent teamwork skills
- Strong verbal and written communication skills
- Ability to work independently
- Ability to perform essential duties with or without accommodation
- Currently authorized to work in country of employment
- Ability to work nights and/or weekends as needed
- Willingness to travel up to 30% including overnight and weekend travel
Job Qualifications
- Bachelor’s degree in hospitality, business, marketing, communications, or related field
- 5+ years of experience in commercial, marketing, communications, business or related field relevant to essential duties
- 5+ years of conference planning experience
- Proven working knowledge of conference and tradeshow industry
- Excellent interpersonal and communication skills, ability to interact at all levels of the organization and with customers
- Strong knowledge and advanced skills in Microsoft Word, Excel, and PowerPoint
- Excellent teamwork skills and ability to integrate successfully on multiple cross-functional teams
- Strong verbal and written communication skills
- Ability to work independently
- Demonstrated ability to perform the essential duties with or without accommodation
- Authorized to work in the country where work will be performed
- Preferred: Previous experience managing medical, healthcare, or pharmaceutical exhibits, meetings, and events
Job Duties
- Own end-to-end conference and tradeshow execution and follow-up including lead distribution, insight summaries, recap materials, promotional reinforcement, and oversight of agencies/vendors and booth/promotional deliverables
- Collaborate with internal stakeholders (Sales Leadership, Marketing, Compliance, Medical), cross-functional teams, and external vendors to oversee logistics and coordination of conferences and tradeshows
- Initiate and lead core planning and execution teams for conferences and tradeshows
- Communicate deadlines for conference involvement to all company stakeholders and teams
- Manage sponsorships, contracts, and deliverables with conference organizers and external vendors
- Manage conference budgets, costs, and invoice reconciliation
- Support and lead a cadence for team meetings and build a collaborative culture to improve customer/client satisfaction levels
- Provide strategic counsel to leaders, driving the most effective, efficient conference planning experience
- Manage relationships and negotiate contracts with third party vendors (logistics vendors, hotels, convention centers, and other venues)
- Ensure compliant, data-driven impact, driving promotional review approval, capturing and sharing conference and competitive insights, and tracking KPIs
- Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork
- Support and comply with the company’s Quality Management System policies and procedures
- Maintain regular and reliable attendance
- Act with an inclusion mindset and model these behaviors for the organization
- Work nights and/or weekends as needed
- Travel up to 30% of working time away from work location, including overnight/weekend travel
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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