Job Overview
Employment Type
Temporary
Full-time
Compensation
Type:
Hourly
Rate:
Range $31.19 - $38.65
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee assistance program
Paid holidays
Job Description
McGill University, located in Montreal, Quebec, Canada, is one of the most prestigious research universities in the world. Known for its commitment to academic excellence, innovation, and fostering diversity, McGill offers a vibrant community where students, faculty, and staff collaborate to advance knowledge and tackle global challenges. As a leading English-language university, McGill emphasizes the importance of inclusivity, supporting a diverse workforce and welcoming applications from individuals of various backgrounds, including racialized persons, Indigenous peoples, persons with disabilities, and members of the LGBTQ+ community. The university is committed to merit-based hiring practices and promotes equity throughout its recruitment processes. Show More
Job Requirements
- DEP in office systems or secretarial studies
- minimum four years of related experience
- ability to work onsite five days a week
- proficiency in English communication
- ability to manage multiple tasks and shifting priorities
- strong problem-solving skills
- excellent organizational skills
- demonstrated discretion and confidentiality
- proficient with PC and communication tools
Job Qualifications
- DEP in office systems or secretarial studies
- minimum four years of related experience
- proven ability to work autonomously and effectively in a fast-paced environment
- strong organizational, prioritization, and communication skills
- demonstrated capacity to provide responsive customer service and handle complex situations professionally
- demonstrated experience with space and building coordination
- proficiency in composing correspondence, including minutes and proofreading
- demonstrated accuracy and attention to detail
- ability to coordinate arrangements for events and meetings
- excellent verbal and written communication skills
- ability to work both independently and as part of a team
- demonstrated discretion in handling confidential information
- proficiency in PC environment using specialized databases, word processing, spreadsheets, presentation software, email, and internet
- knowledge of English at level 4 required
Job Duties
- Oversee daily unit operations, set priorities and schedules, implement and improve procedures, and follow up on decisions
- serve as a resource on policies, resolve complex issues, prepare files and documentation, manage correspondence, and support publication of departmental materials
- prepare and manage budgets, monitor and reconcile accounts, resolve discrepancies, and produce financial reports
- support the Associate Dean and Academic Planning Committee by assisting with course revisions, preparing reports, and managing related administrative documentation
- serve as the primary liaison with FMAS for cleaning, maintenance, repairs, shutdowns, and renovations
- communicate building policies, maintain occupancy records, manage key and card access including after-hours access, and support emergency preparedness, fire drills, inspections, and safety communications
- work with Space Management Coordinators to track space usage, conduct space verifications, update space inventory data, and report changes
- coordinate temporary space assignments for events in alignment with building policies
- manage the supervisor’s agenda, schedule appointments, organize meetings and events, prepare agendas and materials, take minutes, and follow up on action items
- respond to inquiries from callers and visitors, provide information, and direct them to appropriate contacts
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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