Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.00 - $25.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Life insurance
short-term disability insurance
long-term disability insurance
Flexible spending account
Employee assistance program
Paid Time Off
Paid holidays
Retirement Plan
Job Description
Husch Blackwell LLP is a distinguished full-service litigation and business law firm with multiple office locations across the United States. Renowned for offering legal services to clients with both domestic and international operations, the firm embraces a culture centered on diversity, equity, and inclusion. Husch Blackwell is committed to fostering a work environment that attracts, retains, and develops talented lawyers and business professionals from diverse backgrounds and experiences. This commitment ensures that every team member is valued and empowered while contributing to better outcomes for clients and the wider community. The firm's core values revolve around teamwork, collaboration, client service,... Show More
Job Requirements
- High School Diploma or GED required
- 3-5 years relevant experience preferably in a professional services environment
- proficient with Microsoft Word, Excel, PowerPoint, Adobe, and Outlook
- ability to maintain the highest level of confidentiality
- excellent client or customer service skills
- excellent written and oral communication skills
- excellent time management skills
Job Qualifications
- High School Diploma or GED required
- 2-year degree preferred
- 3-5 years relevant experience preferably in a professional services environment
- proficient with Microsoft Word, Excel, PowerPoint, Adobe, and Outlook
- excellent client or customer service skills
- excellent written and oral communication skills
- excellent time management skills
- ability to maintain the highest level of confidentiality
Job Duties
- Coordinate departmental travel including airline reservations, online check-ins, hotel reservations, and car arrangements using Reed & Mackay portal
- coordinate purchasing, expense, and invoice procedures in Chrome River
- process monthly corporate VISA statements for assigned managers
- schedule and coordinate meetings including Outlook calendaring, EMS, and video-conferencing
- create, edit, proofread, and maintain documents using Excel, Word, Adobe, and PowerPoint
- screen and answer incoming internal and external questions and calls
- demonstrate effective teamwork and communication with team members and all Firm personnel
- maintain confidentiality and operate office equipment including PCs, printers, phones, copiers, and facsimiles
- perform as Team Coordinator for the Administrative Support Team to coordinate workflow
- maintain Legal Administrative Assistant alpha and ratio assignment lists
- maintain weekly reports for Legal Support Teams and Resource Center project logs
- coordinate changes to departmental HuB information
- manage special projects including staff events and timecard system
- review and update timecards and attendance tracking under supervision
- assist with FMLA administrative needs
- train Team Coordinators and staff on timecard program
- prepare meeting minutes and follow up on topics
- review and process PTO requests
- assist with backup coverage coordination
- coordinate evaluation process and manage scheduling
- organize renewal process for professional memberships and notaries
- assist managers with budgeting and monitoring
- coordinate wellness subsidy program and wellness travel subsidy
- run wellness-related reporting
- support FMLA administrative needs
- coordinate vendors for wellness events and special programs
- assist with confidential filing, photocopying, and faxing
- handle Wellness team communications and correspondences
- support Wellness team retreat planning and logistics
- monitor Wellness team mailbox and respond accordingly
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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