Secretary

Waco, TX, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Hourly

Exact $14.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

flexible schedule

Professional development opportunities

Community involvement

Job Description

St Francis on the Brazos Catholic Church is a vibrant parish community dedicated to living out the teachings and mission of the Catholic Church. Rooted in faith and service, this parish serves as a spiritual home for its members through worship, sacraments, education, and outreach ministries. The parish office plays a crucial role in managing daily operations, supporting parishioners, and facilitating effective communication within the community. As a part-time position, this opportunity offers a fulfilling role embedded in the heart of a welcoming parish environment, supporting the ecclesiastical mission under the guidance of the Pastor. The salary for this part-time... Show More

Job Requirements

Strong organizational and administrative skills
excellent communication skills including verbal and written
proficiency in Microsoft Office (Word, Excel, Outlook)
ability to multitask and prioritize in a busy office environment
familiarity with Catholic Church structure and sacramental life preferred
experience with parish management systems or databases preferred
practicing Roman Catholic in good standing
high school diploma or GED
two years of related full-time wage earning experience
bilingual in English and Spanish
valid Texas driver's license
compliance with Diocese of Austin Ethics and Integrity in Ministry policies

Job Qualifications

High School Diploma or GED acceptable to Texas Education Agency
two years of related full time wage earning experience
bilingual in English and Spanish
must be a practicing Roman Catholic in good standing
proficiency in Microsoft Office including Word, Excel, Outlook
experience with parish management systems or databases preferred
excellent verbal and written communication skills
strong organizational and administrative skills
ability to multitask and prioritize
hospitality and interpersonal skills
attention to detail
discretion and confidentiality
time management and organization
ability to work collaboratively
pastoral sensitivity and cultural awareness

Job Duties

Serve as the first point of contact for parishioners, visitors, and phone inquiries
provide accurate information regarding parish services, sacraments, and events
offer a welcoming, respectful, and pastoral presence to all who contact the parish
manage office communications, including phone calls, emails, and correspondence
maintain accurate and confidential records of sacraments
issue sacramental certificates upon request
ensure compliance with diocesan and canonical record-keeping standards
update the parish database regularly
maintain and coordinate the parish master calendar
schedule sacramental celebrations, meetings, and parish events
coordinate the Pastor's calendar, appointments, and commitments
avoid scheduling conflicts and ensure proper communication among ministries
assist with data entry, filing, and document organization
maintain office supplies and coordinate basic office needs
support parish staff and ministry leaders as needed
assist in coordinating parish fundraising initiatives and campaigns
maintain donor records and contribution tracking
support payroll and HR-related tasks through Paylocity
ensure accurate data entry and reporting for financial and fundraising activities
collaborate with parish leadership on stewardship efforts
handle sensitive information with strict confidentiality
follow diocesan policies and parish procedures
maintain professionalism in all communications and interactions

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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