Seasonal Special Events Manager

San Francisco, CA, USA|Onsite, Remote, Travel

Job Overview

Employment Type

Temporary

Full-time

Compensation

Type:

Salary

Rate:

Exact $63,360.00

Work Schedule

Standard Hours

Weekend Shifts

Night Shifts

Job Description

SFFILM (San Francisco Film Society) is a leading nonprofit organization dedicated to supporting the art of film and filmmaking in the San Francisco Bay Area. Established with a mission to champion film culture, SFFILM offers a wide range of film festivals, events, and educational programs aimed at promoting independent cinema and connecting filmmakers and audiences. Known for producing the annual SFFILM Festival and other year-round screenings and events, the organization serves as a vital platform for storytelling that emphasizes diversity, innovation, and the documentary film community.

The Special Events Manager position at SFFILM plays a pivotal role in the successf... Show More

Job Requirements

Minimum two years event management experience
Proactive communication skills
Ability to work independently with minimal supervision
Flexibility to work nights and weekends
Residence in the Bay Area
Ability to handle physical event setup and breakdown
Strong organizational and multitasking skills
Experience with vendor and venue negotiations
Familiarity with event production technologies
Commitment to DEAI practices
Willingness to comply with onsite and office attendance policies
Effective collaboration with cross-functional teams

Job Qualifications

Minimum two years experience managing events of varying size, budget, and scope
Experience producing live events and managing high-touch constituent needs
Experience liaising with diverse and urgent stakeholders
Background working in nonprofit professional environments
Experience managing event and production staff and venue relations
Knowledge of food, beverage logistics, and permitting
Familiarity with creating accessible events preferred
Experience with film festivals considered a plus
Strong energy, efficiency, and cooperative spirit
Friendly and welcoming demeanor with diverse groups
Proactive, communicative, and able to work independently
Ability to multitask, prioritize, and handle last-minute requests
Comfortable with physical labor involved in event load-ins and load-outs
Familiarity with Google Drive, FileMaker, Eventbrite, and Basecamp preferred
Knowledge of Bay Area venues and performers a plus

Job Duties

Lead producing and project managing all SFFILM fall season parties and receptions, bringing events from conception to execution within budget
Execute the Doc Stories Lounge including managing relationships with venue and vendors
Support the execution of private meals by researching and confirming restaurants and menu planning
Project manage cross-departmental workflows on all event-related tasks including facilitating conversations and reconciling priorities for different groups
Provide timely and clear information to staff on event statuses and share runs of show
Manage booking venues, entertainment, catering, bar service, and event logistics including permits, contracts, and certificates of insurance
Manage Special Events budget and track all payments and expenses
Support invitation process with Development and Communications teams including copy contribution and RSVP management
Manage vendor and venue relationships including rentals
Act as a key player in producing the SFFILM Awards Night including project management, supervising staff, and acting as production assistant
Support SFFILM Festival planning including venue research and inventory organization
Coordinate with Development team on sponsor obligations and in-kind partnerships
Collaborate with Tech and Operations Manager on technical aspects of event production
Plan and execute load-ins and load-outs with Director of Operations and Production Manager
Create safe events adhering to COVID-19 safety protocols
Prioritize and communicate accessibility at all events
Prepare for the 2026 SFFILM Festival as needed
Support other Operations projects as assigned
Create written wrap-reports and timeline summaries

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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