Sales Event Admin ("Administrador/a de Ventas y Eventos")
Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.00 - $19.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
flexible scheduling
Job Description
Azul Hospitality is a renowned company in the hospitality industry, known for its commitment to delivering exceptional guest experiences through well-coordinated events and outstanding service quality. Specializing in hotel management and event hosting, Azul Hospitality prides itself on fostering a collaborative environment that values professionalism, organizational excellence, and customer-centric approaches. The company emphasizes cross-department collaboration and adheres to the highest standards of grooming and operational protocols to ensure consistency and high-quality service across all its properties.
The role of Sales Event Administrator at Azul Hospitality is pivotal in supporting the sales team by managing the logistical and administrative asp... Show More
The role of Sales Event Administrator at Azul Hospitality is pivotal in supporting the sales team by managing the logistical and administrative asp... Show More
Job Requirements
- High school diploma or equivalent
- Previous experience in hospitality or administrative support preferred
- Proficiency in English
- Strong organizational and communication skills
- Ability to stand and move for up to 4 hours
- Ability to lift up to 45 lbs
- Ability to push and pull carts and equipment weighing up to 250 lbs
- Ability to operate office equipment with manual dexterity
- Willingness to work occasional weekends, holidays, or early/late shifts
- Ability to collaborate cross-departmentally
- Adherence to grooming and attendance standards
Job Qualifications
- High school or equivalent education required
- Bachelor's degree preferred
- Previous experience in hotel, tourism, or administrative support preferred
- Familiarity with hospitality systems such as Lightspeed, CI/TY, STS, or similar platforms is a plus
- Proficiency in English spoken, written, and reading
- Strong verbal, written, and electronic communication skills
- Advanced mathematical and analytical skills
- Excellent leadership and guest service abilities
- High attention to detail and organizational skills
- Intermediate computer skills, including Microsoft Office, PMS, POS
- Budget analysis and computational skills
- Self-motivated and able to work independently
- Strong problem-solving and decision-making capabilities
- Familiar with federal, state, and local labor laws including Title VII, ADA, FLSA, OSHA
- In-depth knowledge of food products, preparation techniques, and quality standards
- Capable of evaluating food presentation, taste, and consistency
- Experience conducting pre-service meetings and communicating effectively across departments
- Detail-oriented with ability to manage multiple timelines and priorities
- Team-oriented mindset with guest-first attitude and flexibility
Job Duties
- Review all contracts, BEOs, and event orders for accuracy and alignment with client expectations
- Attend and actively participate in weekly BEO / Event Resume meetings
- Confirm event details including room setups, timelines, F&B, AV, decor, and special requests
- Create event timelines and internal checklists
- Coordinate staffing, equipment, and setup needs with internal departments
- Track revisions and updates in the event management system (STS)
- Serve as a key internal contact for event logistics
- Maintain organized event files including contracts, diagrams, and notes
- Assist Sales and Operations teams with confirmations, amenities, and VIP handling
- Ensure documentation complies with hotel SOPs and brand standards
- Be on-site for assigned events to ensure proper execution
- Oversee setup accuracy including room layout, decor, signage, and AV
- Act as liaison between the client and hotel departments
- Monitor timing, flow, and service levels
- Troubleshoot and resolve day-of issues professionally
- Support banquet and operations teams as needed
- Oversee event breakdown and room reset
- Ensure equipment and supplies are returned, cleaned, and stored properly
- Review post-event charges including guarantees, labor, bar, AV, and enhancements
- Assist with accurate billing summaries for Sales and Accounting
- Flag discrepancies between contracted and actual charges
- Post new charges to Lightspeed
- Create post-event debriefs
- Assist in developing and maintaining event and banquet SOPs
- Identify inefficiencies and recommend improvements
- Standardize templates and checklists
- Maintain organized storage of event and banquet equipment
- Track inventory condition and usage
- Communicate shortages or repair needs
- Assist with seasonal audits and organization projects
- Learn daily hotel operations including Front Desk, Sales and F&B
- Assist sales team with outside sales efforts during blitz and networking events
- Gain working knowledge of PMS, POS, and event systems
- Provide operational support during peak periods
- Sales admin tasks such as building group masters, detailing events as needed
- Maintain professionalism and strong organizational skills
- Communicate proactively with teams and leadership
- Represent the hotel brand positively
- Uphold safety, service, and brand standards
- Perform other duties as assigned by management
OysterLink focuses on restaurant and hospitality jobs.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
You may be also interested in: