Sales & Events Coordinator
Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $20.00 - $25.00
Work Schedule
Standard Hours
Benefits
Flexible Schedule
Professional development opportunities
Opportunity to work in a creative field
collaborative work environment
Experience with national conferences
Travel opportunities
Work with a nonprofit organization
Job Description
United States Institute for Theatre Technology (USITT) is a national organization founded in 1960 with a strong commitment to promoting dialogue, research, and learning within the theatre design and technology communities. USITT has grown into a vital platform that supports practitioners, educators, and students throughout different stages of their careers. The organization embraces innovation and the latest technologies used in entertainment and stagecraft to foster vibrant collaboration and knowledge exchange among professionals in the performing arts industry. Headquartered in Liverpool, New York, USITT is renowned for hosting its Annual Conference & Stage Expo, a premier event where theatre technology experts... Show More
Job Requirements
- High school diploma or equivalent
- 2-4 years professional experience in events, sales, sponsorship, hospitality, or nonprofit operations
- Strong communication and interpersonal skills
- Proficiency in CRM software and Microsoft Excel
- Ability to multitask and manage deadlines
- Detail-oriented with strong organizational skills
- Willingness to travel occasionally for events
- Ability to work full-time 40-hour weeks
- Reliable transportation to work onsite in Liverpool, NY
- Ability to work both independently and as part of a team
Job Qualifications
- 2-4 years of experience in events, sales, sponsorship, hospitality, or nonprofit operations
- Excellent communication skills and a friendly, service-first approach
- A love for organization, spreadsheets, and keeping things on track
- Ability to manage multiple projects and adapt to changing needs
- Familiarity with CRM tools such as Salesforce or Nimble, Excel, Google Workspace, and virtual event platforms is a plus
- Willingness to travel to support USITT events, including travel to Long Beach, CA for the annual conference in March 2026
Job Duties
- Assist with booth, advertising, and sponsorship sales from outreach to fulfillment
- Provide friendly, responsive service to exhibitors and sponsors, answering questions and helping with logistics
- Maintain accurate exhibitor and sponsor records in CRM and event platforms
- Assist in managing booth assignments, contracts, and customer communications
- Assist with the annual rebook process for Stage Expo exhibit space both onsite and virtually
- Assist in preparing rebook materials, manage scheduling, update records, and guide exhibitors through the process
- Support booth sales goals by providing clear information and timely follow-up
- Track sponsorship deliverables to ensure all promised benefits are fulfilled
- Coordinate with marketing and vendors to execute branding, signage, digital placements, speaking slots, and more
- Support the planning and coordination of the USITT Annual Conference & Stage Expo and other live or virtual events
- Coordinate with vendors, venues, and internal teams on exhibitor services, meeting space setup, and show materials
- Serve as an on-site resource during events for sponsors, exhibitors, and attendees
- Assist with coordinating hotel blocks, booking codes, and communications for staff, VIPs, and attendees
- Track and manage reservations, communicate rooming lists, and liaise with hotel contacts
- Assist with staff and guest travel logistics, including flights and ground transportation
- Support the planning and execution of catering orders for receptions, meetings, and special events
- Work with venues and caterers on menu selection, dietary needs, and guest counts
- Ensure food and beverage service runs smoothly during events
- Collaborate with marketing to promote exhibitor and sponsor opportunities
- Maintain organized records, timelines, and event documentation
- Prepare reports, contracts, invoices, and post-event evaluations
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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