Job Overview
Employment Type
Temporary
Part-time
Compensation
Type:
Hourly
Rate:
Range $24.17 - $35.05
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional development opportunities
Paid holidays
Job Description
The City Parks and Recreation Department is dedicated to enhancing the quality of life for community members through the provision of diverse recreational programs, events, and facility rentals. This public entity focuses on managing and promoting spaces where people can come together for social, cultural, and recreational activities. With an emphasis on customer service, community engagement, and operational excellence, the department plays a pivotal role in fostering community spirit and wellness across various local facilities. As a government-operated department, it adheres to city policies, safety ordinances, and strives to maintain a welcoming environment for all visitors and participants.
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Job Requirements
- Associate's degree
- Minimum of two years event planning experience
- Valid Texas driver's license with acceptable driving record
- Pass federal/national criminal background check
- Pass credit check
- Pass pre-employment physical, drug screen, and functional assessment screening (Level 2)
- CPR and First Aid certification within six months
- Ability to work irregular hours including evenings, weekends, and holidays
- Ability to lift or carry up to 45 pounds
- Regular and punctual attendance
- Ability to organize and supervise events of various sizes
- Strong communication skills
- Operational knowledge of office and event equipment
- Ability to work with the public professionally
- Capability to perform physical demands of the job.
Job Qualifications
- Associate's degree or equivalent combination of education, training, and experience
- Minimum of two years event planning experience in public facilities, bureaus, special events, or hotel environment
- Course work in marketing, organization and business practices, information systems, hospitality or event management preferred
- CPR and First Aid certification within first six months of hire or promotion
- Proficient in Microsoft Word, Excel, and Outlook
- Knowledge of office equipment including computers, adding machine, copiers, mailing, and telephone systems
- Operational knowledge of audio-visual equipment and lighting equipment
- Strong verbal and written communication skills
- Ability to work with diverse groups and enforce policies and procedures
- Ability to organize and supervise groups and diverse types of events
- Ability to perform physical tasks related to event setup and maintenance.
Job Duties
- Prepares facility and function rooms for events as scheduled
- Monitors or ensures events are secure
- Assists in planning and provides internal coordinating services to execute all customer events
- Assists in maintaining events calendar and prepares related documentation as required
- Maintains constant contact with customer before, during, and after events to ensure arrangements are satisfactory
- Directs, trains, schedules and evaluates regular part-time, part-time, casual and temporary staff
- assists with payroll by checking and approving staff timesheets
- Finalizes booked programs, offers facility tours to customers, documents telephone inquiries, and mails informational materials
- Provides information and registers participants
- Quotes pricing and books events within parameters outlined by supervisor
- Ensures services are provided in a cost-effective, timely, and professional manner
- Provides assistance for planning, purchasing, marketing, outside vendors, and caterers
- Maintains associated event records and documentation using current Parks and Recreation software programs
- Assists in maintaining facility equipment and inventory
- maintains accurate records and statistics
- Handles various forms of monetary payments and delivers deposits to The REC as needed
- Assesses and reports all outstanding fees for rental to supervisor
- Coordinates with Parks and Recreation Team to ensure appropriate information is communicated to meet marketing and public relations branding, messaging and timelines
- updates facility related pages on the website
- ensures facility website information is continually updated
- Abides by City safety and health codes and ordinances
- May be required to work some early mornings, late nights, weekends and holiday hours, as assigned
- Ensures successful Parks and Recreation facility event coordination and specific event coordination through planning, vendor information, scheduling, user contact, and facility set up
- ensures customer satisfaction
- Ensures facility is secure and maintained before, during, and following all events
- Performs related duties as directed when such duties are a logical and appropriate assignment to the position
- Regular and timely attendance are required for this position
- Interacts professionally and respectfully with the public, coworkers, and others in the course of daily work.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
OysterLink - a focused job platform for restaurants and hotels.
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