Remote Camp Administrative Assistant - Alpine
Job Overview
Employment Type
Temporary
Compensation
Type:
Hourly
Rate:
Range $21.25 - $28.50
Work Schedule
Rotating Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Flexible Schedule
Training and Development
Employee assistance program
Job Description
The hiring company is a service provider specializing in managing and supporting remote camp operations, particularly focusing on administrative and logistical support in challenging environments. Remote camps are typically established for industries like oil and gas, mining, or construction where project sites are located far from urban centers and require on-site accommodations and workspaces. This company plays an essential role in ensuring the efficiency and safety of these facilities by providing a range of administrative services including billeting management, travel coordination, and camp safety oversight.
As a remote camp administrative assistant, you will be an integral part of the camp... Show More
As a remote camp administrative assistant, you will be an integral part of the camp... Show More
Job Requirements
- High school diploma or GED equivalent
- At least five years of relevant office experience
- Basic knowledge of accounting functions including payroll systems
- Excellent customer service and communication skills
- Ability to work confidentially and professionally
- Proficiency with office equipment and computer systems
- Ability to type at least 45 words per minute
- Experience operating commissary and POS systems
- Intermediate skills in Microsoft Word and advanced Excel including charts and pivot tables
- Reliable attendance and ability to work in remote locations
- Pass all required pre-employment checks including background and drug testing
- Ability to live in dormitory style accommodations
- Adherence to safety and cleanliness standards
- English language proficiency
Job Qualifications
- High school diploma or GED equivalent
- At least five (5) years of directly related office experience
- Basic knowledge of accounting functions to include TCP Payroll and Deltek Costpoint
- Excellent customer service skills
- Ability to operate in a climate of confidentiality requiring professionalism and discretion
- Ability to effectively operate general office equipment, PCs and type at least 45 words per minute
- Must have at least 3 years operating commissary and have beginning knowledge POS system, to including inventory and accountability of merchandise
- Must have intermediate experience working with Microsoft Word, Advanced Excel, the ability to create charts, pivot tables and pivot reporting
- Reliable and dependable attendance in a remote setting
- Must pass all pre-employment contract requirements which may include but are not limited to: background check and UA drug test
- Must be able to live in dormitory style settings and meet cleanliness requirements of the remote camp
- Must meet and adhere to all safety guidelines and regulations set forth by the company and client
- Contract requires employees to read, write, speak and understand English
Job Duties
- Perform day-to-day services/tasks needed for billeting and travel in a remote setting
- Provide front desk support to assist visitors and new camp residents with camp safety orientation, room keys, baggage tags, etc
- Monitor various camp alarms and contact appropriate response team in a timely manner
- Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow
- Efficiently and accurately manage travel arrangements for approximately 400 to 500 employees and others as needed
- Demonstrate exceptional proficiency with complex scheduling and rotational shifts
- Manage a large number of public contacts each day with little or no supervision
- Communicate effectively and professionally with senior management, contractors, clients, residents and other employees
- Accurately utilize complex software applications with high attention to detail to ensure correct information is documented
- Understand, evaluate, and communicate software issues with managers or others
- Perform necessary research for troubleshooting, tracking and resolving issues
- Maintain various tracking spreadsheets through accurate and timely data entry
- Process weekly payroll by coordinating with supervisors and managers to ensure correct information is recorded and submitted to meet established deadlines
- Submit personnel change forms and maintains electronic employee files
- Assist with accounts payable and other business related tasks as assigned
- This position has no supervisory responsibilities
- Other duties that are pertinent to the department or unit's success also may be assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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