Registrar/Receptionist (Starting April 29, 2026)
Job Overview
Employment Type
Part-time
Hourly
Compensation
Type:
Hourly
Rate:
Range $20.00 - $25.00
Work Schedule
Standard Hours
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Paid holidays
Professional Development
flexible schedule
Job Description
The Rockford Diocese is an established religious organization dedicated to providing exceptional educational environments through its network of Catholic schools. These schools emphasize academic excellence, spiritual growth, and community involvement, ensuring students develop holistically to become responsible and engaged citizens. The Diocese prioritizes fostering a supportive atmosphere where staff, students, and families work collaboratively to maintain high standards of learning and conduct. This role is located within one of the Diocese's schools, which operates as both an academic institution and community hub, serving diverse student populations.
The Registrar position available at the Rockford Diocese school is a key administrative r... Show More
The Registrar position available at the Rockford Diocese school is a key administrative r... Show More
Job Requirements
- Associate's degree or higher
- ability to maintain confidentiality
- bilingual preferred but not required
- organized
- multi-tasker
- self-starter
Job Qualifications
- Associate's degree or higher
- ability to maintain confidentiality
- bilingual preferred but not required
- organized
- multi-tasker
- self-starter
Job Duties
- Collect attendance from teachers for each class period and verify it against the list of students reported absent by parents or guardians
- ensure all records are accurately entered and updated in the Rediker student system
- monitor teacher attendance submissions each period and follow up with staff who have not submitted their attendance
- contact parents or guardians to confirm and document the reason for any unreported student absences
- maintain and update the student database including adding new students, updating addresses, and inactivating students who withdraw
- enter and manage extracurricular information such as club involvement, athletic participation, service hours, and testing scores
- ensure all data is accurate and up to date for transcripts, reporting, and the graduation program
- email honor roll lists to appropriate parishes in January and June
- answer incoming phone calls and provide assistance
- direct parents, students, and visitors to appropriate staff or resources
- monitor and maintain the front desk area ensuring a welcoming and organized environment
- assist students with questions, passes, and general support throughout the school day
- monitor building entry and ensure only approved individuals are allowed entry
- check in visitors and late students through the School Check-in system
- maintain and file all student records including registration documents, testing results, and health records
- provide basic first aid and care for sick or injured students
- administer medications in accordance with school procedures
- update and maintain student records during summer months
- process and forward graduate records to colleges and institutions
- manage student enrollment by registering incoming students and processing withdrawals
- check current student locks and update lock tags for the new school year
- prepare locks and lock tags for incoming freshmen and transfers
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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