Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $62,000.00 - $65,000.00
Work Schedule
Standard Hours
Benefits
Paid Time Off
Sick Time Off
Referral program
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
AD&D insurance
ID Theft insurance
Long-term disability benefits
short-term disability benefits
Parking/Transit reimbursement
401(k) benefits
employee assistance benefits
Job Description
Polsinelli PC is a leading law firm known for its commitment to fostering a workplace environment that encourages creativity, professional growth, and collaboration. With a reputation for excellence and innovation, Polsinelli operates as a full-service law firm providing comprehensive legal services to clients across various industries. The firm is dedicated to creating a dynamic and inclusive workplace where team members can thrive and contribute their unique skills and perspectives. Polsinelli's tagline, 'What a Law Firm Should Be,' reflects its deep commitment to living those values daily, ensuring that every employee is valued and that the firm's culture supports both personal... Show More
Job Requirements
- Outgoing, courteous, professional, and dependable
- Excellent people and communication skills
- 2+ years of experience working in office services, hospitality, and reception
- Experience in a law firm preferred
- Ability to work 100% in-office in the Philadelphia office
- Proficiency in Microsoft Office programs and other firm systems
- Ability to handle multiple tasks and prioritize workload
- Availability to attend staff and administrative meetings
- Ability to assist and support other administrative departments when needed
Job Qualifications
- High school diploma or equivalent
- 2+ years of experience in office services, hospitality, and reception
- Experience working in a law firm preferred
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong interpersonal and communication skills
- Ability to multitask and prioritize effectively
- Detail-oriented with a keen eye for accuracy
- Ability to troubleshoot and perform minor repairs on office equipment
- Professional and courteous demeanor
- Dependable with a strong work ethic
Job Duties
- Adhere to Firm processes and policies as directed by Administrator, Supervisors, Managers and documented Standard Operating Procedures
- Coordinate delivery of USPS mail to and from post office
- Receive, record and distribute parcels, using appropriate equipment
- Distribute U.S. mail, newspapers/periodicals, sort inter-office and intra-office mail for delivery
- Meter outgoing U.S. Mail, including certified mailers and parcels
- Prepare Federal Express/UPS, including inter-office, packages and coordinate delivery with appropriate vendor
- Prepare and handle local deliveries, maintaining pick-up locations for regular couriers and court runners
- Estimate time and resources required for each project and prioritize by importance, coordinate appropriately
- Perform copy functions (color and black/white), coordinate with outside copy vendors as necessary and appropriate
- Produce large document print and scanning jobs and oversize/wide format copy as required
- Provide assistance and information to casual users regarding walk-up copier function
- Provide first touch response, troubleshoot and repair equipment problems, including copiers, printers and minor machine repairs that may arise
- Route incoming faxes
- Maintain appropriate levels of office supplies in centralized locations throughout the office (printers, copiers, stock/supply rooms)
- Set up Visiting Attorney offices with supplies and cleanup as needed
- Inventory and inspect AED's monthly
- Proficient in Microsoft programs Word, Excel, PowerPoint & Outlook, and other firm systems as needed
- Review Meeting Room Manager and / or other technology used every 30 minutes (at minimum) to ensure conference rooms are set up appropriately
- Handle beverage service for clients, guests and department meetings, including set-up, regular refreshing of hospitality items, and clean-up
- Place orders for food for internal meetings, including department/practice group meetings
- Provide support to marketing for firm/marketing sponsored functions, including special after-hours events (i.e. set up, clean up, caterer coordination/access, etc.)
- Maintain neat and organized conference rooms, reception areas, visiting attorney offices, kitchens, restrooms and other common areas as designated
- Maintain proper supplies in kitchens, galleys, coffee areas, conference rooms and lobbies where appropriate
- Serve as the Receptionist and meet and greet clients, attorneys and guests
- Answer phones
- take messages and transfer calls
- Schedule conference rooms/meeting coordination
- Provide assistance to other Legal Administrative Assistance and administrative departments upon request by the Office Administrator, as time permits
- Assist with phone coverage when office closes early and for special events
- Attend staff and other administrative related meetings as requested
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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