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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $16.00 - $20.75
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional development opportunities
Flexible work schedule
Job Description
We are a well-established company dedicated to providing exceptional administrative and operational support within our dynamic office environment. Our organization values professionalism, efficiency, and fostering a positive and welcoming atmosphere for employees and visitors alike. As a team, we are committed to excellence in every interaction and strive to maintain seamless office operations that contribute to our overall success and client satisfaction. The company environment blends a professional office culture with an approachable and friendly atmosphere, ensuring that all staff and visitors receive attentive and courteous service.
We are currently seeking a motivated and detail-oriented Receptionist and Office Coordi... Show More
We are currently seeking a motivated and detail-oriented Receptionist and Office Coordi... Show More
Job Requirements
- High school diploma or general education degree (GED)
- 1-2 years of experience in an office or administrative role
- proficiency in Microsoft Word
- proficiency in Microsoft Excel
- typing skills
Job Qualifications
- High school diploma or general education degree (GED)
- 1-2 years of experience in an office or administrative role
- proficiency in Microsoft Word
- proficiency in Microsoft Excel
- typing skills
- ability to manage multiple tasks efficiently
- excellent communication and interpersonal skills
- strong organizational skills
- ability to work independently and as part of a team
- attention to detail
- familiarity with office equipment and technology
- ability to coordinate meetings and manage calendars
Job Duties
- Answer incoming phone calls and forward to appropriate person or department
- take and deliver messages or transfer calls to voicemail when requested
- greet, assist, and direct all visitors, vendors, and service personnel to location, escort them to appropriate location or notify company personnel of visitor arrival, and offer refreshments
- review, sort and distribute all incoming and/or outgoing mail
- prepare outgoing mail and deliver to the Post Office
- prepare outgoing FedEx deliveries
- maintain parking validation cards and reconcile as required
- provide general administrative support such as typing reports, documents, or correspondence
- order and maintain office supplies
- schedule conference room
- send/receive faxes
- serve as a liaison with Human Resources
- make copies
- maintain files
- coordinate meetings and order lunches
- maintain kitchen including dishwasher, refrigerator, order and restock beverages
- manage maintenance for office equipment including postage meter, fax machine, copiers
- manage business calendars for meetings, appointments, calls, invitations, luncheons and travel
- schedule meetings and make arrangements for meeting site
- prepare meeting schedules
- secure equipment if required
- notify attendees
- schedule caterer and select menu
- prepare materials
- provide backup for travel arrangements including reservations and itineraries
- submit expense reports
- prepare client performance reports
- liaison with IT to maintain computer equipment and order new equipment
- liaise with Property & Facilities regarding building maintenance issues and coordination of repairs
- provide general administrative and project support
- serve as backup to other support staff
- handle cashiering duties including recording checks, maintaining transmittal log, transferring information to remote system for electronic delivery to bank
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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