Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $44,160.00 - $48,684.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
Life insurance
Job Description
The District is a well-established public education district committed to providing an efficient and welcoming environment for parents, students, and the community. With a focus on supporting educational excellence and operational effectiveness, the District’s administrative offices manage a wide range of responsibilities including communication, coordination, and clerical support. As a central hub, the District strives to ensure smooth and professional interactions between school administration, families, and various stakeholders, combining traditional values of courtesy and respect with modern office technologies and practices.
This is a full-time position with a work schedule of 8 hours per day, 12 months per school y... Show More
This is a full-time position with a work schedule of 8 hours per day, 12 months per school y... Show More
Job Requirements
- High school diploma or equivalent
- previous experience in customer service or clerical role preferred
- ability to operate multi-line telephone system
- proficiency with modern office equipment such as computers, postage machines, and copy machines
- strong oral and written communication skills
- ability to handle constant interruptions and work under pressure
- ability to maintain confidentiality and discretion
- basic knowledge of District organization, policies, and procedures
- ability to work independently and prioritize tasks
- availability to work 8 hours per day, 12 months per school year
Job Qualifications
- Good interpersonal skills using tact, patience, and courtesy
- knowledge of telephone techniques and etiquette
- understanding of modern office practices and procedures
- ability to manage multiple tasks efficiently
- proficiency in data entry and record keeping
- ability to analyze situations and adopt effective courses of action
- familiarity with District policies and objectives related to assigned functions
- competence in English usage and vocabulary
- skill in preparing and maintaining a variety of clerical documents
- ability to operate various office software applications
Job Duties
- Operate a phone system
- receive and screen phone calls and visitors
- provide information
- direct inquiries and visitors to the proper person or office
- transmit sensitive information as appropriate
- provide information concerning policies and procedures of assigned program or office according to established guidelines
- act as a welcome center for the District by assisting parents and the community with detailed information on procedures and processes including interdistrict transfers, registration, and district feedback
- direct to applicable department or school site as needed
- process District-wide mail service including registration packets, report cards, testing data, special mailings, bulk, and certified mail
- monitor the District FedEx process
- provide clerical assistance for the Superintendent's office and other District offices by performing a variety of clerical functions including conference and maintenance requisitions, posting Board agendas, assembling mailings, sorting, typing, and maintaining a variety of computer and manual files and records
- prepare, type, and update letters, schedules, lists, and handbooks from a variety of sources requiring skill, accuracy, and discretion
- collect data and prepare upcoming events calendars and meeting room schedules
- maintain appropriate logs including but not limited to visitors, district vehicles, pay warrant signature, and minimum day
- publicize District events on lobby media monitor and post on social media
- update lobby and Board meeting bulletin boards, post and mail out agendas as requested
- work with department budget to input purchase orders, process budget transfers
- maintain department supplies, forms and other documents, brochures, and District and community publications
- train relief employees to operate the phone system as assigned
- perform related duties as assigned
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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