Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $20.00 - $25.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Flexible Schedule
Employee assistance program
Job Description
Our company is a professional organization dedicated to maintaining a welcoming and efficient environment for all visitors, clients, and staff. We pride ourselves on both operational excellence and fostering strong internal and external relationships through effective administration and communication. We operate in a dynamic office setting where professionalism, discretion, and multitasking capabilities are essential for success. We are currently seeking a Receptionist / Executive Assistant to the Chief Administrative Officer (CAO) to join our team. This role serves a critical function as the first point of contact for visitors and callers, ensuring a positive and professional first impression of our... Show More
Job Requirements
- associate's degree or equivalent experience required
- bachelor’s degree preferred
- minimum of 3 years experience in an administrative executive assistant or front-office role
- healthcare or corporate experience preferred
Job Qualifications
- associate's degree or equivalent experience
- minimum of 3 years in an administrative executive assistant or front-office role
- healthcare or corporate experience preferred
- exceptional verbal and written communication skills
- strong organizational and time management abilities
- high level of professionalism and discretion
- proficiency in Microsoft Office Suite including Word Excel Outlook and PowerPoint
- ability to multitask and adapt to changing priorities
- positive attitude and strong interpersonal skills
Job Duties
- greet and assist visitors ensuring a professional and welcoming atmosphere
- answer and direct incoming phone calls and general inquiries
- manage incoming and outgoing mail and deliveries
- maintain the reception area and conference rooms to ensure a clean and organized environment
- coordinate scheduling and setup for meetings held in common areas
- provide general office support such as ordering supplies maintaining contact lists and managing office equipment service needs
- assist with coordinating office service needs
- manage and maintain the CAO's calendar including scheduling meetings appointments and travel arrangements
- prepare and edit correspondence presentations reports and other documents on behalf of the CAO
- assist with meeting preparation compiling agendas taking minutes and following up on action items
- handle confidential and sensitive information with discretion and professionalism
- coordinate communication between the CAO and internal external stakeholders
- track and manage deadlines initiatives and project updates related to the CAO's office
- support special projects and organizational initiatives as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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