Receptionist/Data Entry Administrator

Peoria, AZ, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $16.00 - $20.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee assistance program

Flexible work schedule

Job Description

The hiring establishment is a professional organization operating within a manufacturing or aerospace environment, specializing in precise and efficient order processing and administrative services. This company is dedicated to maintaining the highest standards of data integrity and customer service, ensuring that all purchase orders and change orders received from customers are accurately entered and processed in a timely manner. With a strong focus on supporting operational efficiency and seamless communication, this establishment places great emphasis on having skilled administrative staff who can manage both data entry and front-desk responsibilities effectively.

This position, Receptionist / Data Entry Administrator, is a vi... Show More

Job Requirements

High school diploma or equivalent
Associate degree preferred
Previous experience in administrative, data entry, or customer service roles
Proficient in Microsoft Office Suite
Working knowledge of MRP systems
Strong attention to detail and organizational skills
Excellent communication skills
Ability to multitask in a fast-paced environment
Professional customer service attitude
Ability to lift up to 15 pounds occasionally
Ability to work independently and as part of a team
Reliable and strong work ethic

Job Qualifications

Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Working knowledge of MRP systems and basic understanding of order entry processes
Strong attention to detail, accuracy, and organizational skills
Excellent written and verbal communication skills
Ability to multitask and work effectively in a fast-paced environment
Professional demeanor with a customer service-oriented attitude
Ability to read, analyze, and interpret business periodicals and technical procedures
Basic math skills including addition, subtraction, multiplication, division, and the ability to interpret bar graphs
High school diploma or equivalent, associate degree preferred
Previous experience in administrative, data entry, or customer service roles preferred
Experience in a manufacturing or aerospace environment a plus
Strong written and verbal communication skills
Proficient in keyboarding and general administrative tasks
Knowledge of basic accounting and office procedures
Excellent attention to detail, organization, and prioritization
Ability to multitask and work independently with minimal supervision
Professional, respectful, and friendly demeanor with a positive attitude
Demonstrates reliability, strong work ethic, and commitment to teamwork

Job Duties

Accurately enter all purchase orders and change orders received from customers through various platforms
Scan and save all POs/COs in appropriate folders for record keeping and order shipment
Confirm lead times and pricing upon entry
promptly communicate any discrepancies or issues to the Contracts Administrator
Assist in scanning Pos, Pack slips and work orders to support the Scanning Clerk
Update of existing Vendor POs confirmation date within ERP system as directed by Supply Chain
Answer and direct incoming calls to the appropriate point of contact
Greet and announce visitors, vendors, and employees in a professional manner
Distribute voice mails and incoming mail
prepare outgoing mail daily
Assign visitor identification badges
maintain visitor log
Maintain and schedule conference room usage
Distribute PPE as needed
Assist with setup and cleanup for meetings and events
Responsible for unlocking and locking front doors daily
Perform other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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