Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $16.00 - $20.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Life insurance
Professional development opportunities
Job Description
The State of Ohio Board of Pharmacy is a government regulatory agency dedicated to ensuring the safe and effective practice of pharmacy throughout the state of Ohio. The Board oversees licensing, compliance, enforcement, and public protection by maintaining strict standards for pharmacies and pharmacy personnel. The organization upholds public health by regulating pharmacy practice and enforcing relevant laws and regulations. Situated in Columbus, Ohio, the Board operates with a commitment to transparency, accountability, and service excellence. The Board is currently seeking a highly organized and professional Administrative Support Specialist to join its Compliance & Enforcement division. This role is based... Show More
Job Requirements
- 18 months experience or training in secretarial or administrative professional field
- completion of associate core coursework in secretarial science or business office applications
- 6 months experience as Administrative Professional 1 or equivalent
- ability to work from 8:00 a.m. to 5:00 p.m. in-person
- strong interpersonal skills
- ability to manage multiple tasks
- attention to detail
- capability to use office software
Job Qualifications
- 18 months experience or training in secretarial or administrative professional field
- completion of associate core coursework in secretarial science or business office applications
- 6 months experience as Administrative Professional 1 or equivalent
- strong organizational skills
- excellent communication skills
- ability to handle confidential information
- proficiency in administrative support tasks
- experience with records management systems
Job Duties
- Serve as front desk receptionist
- greet and assist visitors
- sort and distribute mail
- relieve superior of routine administrative duties
- make recommendations regarding program activities
- maintain Compliance & Enforcement's policies and procedures
- support all Compliance & Enforcement supervisors with routine administrative duties
- answer all incoming telephone calls and route to appropriate person or division
- route all incoming correspondence to proper personnel
- answer pharmacy related questions
- monitor and review Compliance & Enforcement email boxes
- maintain investigative files and evidence
- receive complaints from the public and other sources
- enter complaints into the Board of Pharmacy’s records management system
- maintain logs of statistical information
- update inspection database
- request reports, records, legal documents, journal entries, and law enforcement sensitive information
- prepare monthly reports and summaries
- schedule meetings and presentations
- book reservations
- arrange travel
- assist in preparing materials for field staff meetings
- prepare education materials for presentations
- update licensing staff on inspections or changes in licensing status
- respond to requests from public, outside agencies, field staff, and other Board divisions
- support field staff with obtaining supplies and equipment
- order Compliance & Enforcement supplies and equipment
- assist in orientation of new employees
- maintain minutes of Compliance & Enforcement meetings
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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