Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $15.25 - $19.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
AD&D insurance
long-term disability insurance
Voluntary Short-term Disability
Pet Insurance Discount Program
401K with company match
Paid Time Off
Employee assistance program
Perks program
Job Description
WorkforceQA (WFQA) is a distinguished leader in employee screening solutions, dedicated to helping organizations ensure safe and reliable hiring practices. Headquartered in Salt Lake City, Utah, WorkforceQA is committed to maintaining the highest standards of integrity, client-centered excellence, collaborative teamwork, and innovation-driven growth. As a company, WFQA supports its clients by delivering comprehensive screening services that enable businesses to make informed and responsible hiring decisions, thereby fostering safer workplaces and stronger organizations.
Within WorkforceQA, the role of the Receptionist / Administrative Assistant is crucial for the smooth operation of the executive office, supporting the CEO and COO with... Show More
Within WorkforceQA, the role of the Receptionist / Administrative Assistant is crucial for the smooth operation of the executive office, supporting the CEO and COO with... Show More
Job Requirements
- Relevant work experience
- reception or administrative experience preferred
- dependability and reliability
- advanced computer skills including Microsoft Office and internet research
- Hubspot or CRM experience preferred
- ability to maintain confidentiality
- adherence to company policies
- solid organizational and analytical skills
- flexibility to adapt to changes in schedule and priorities
- professionalism and sound judgment
- excellent writing and communication skills
- strong customer service skills
- proficiency with video conferencing and office equipment
- ability to learn new technology quickly
- positive and friendly attitude
- teamwork skills
- high school diploma or equivalent required
Job Qualifications
- High school diploma or equivalent
- relevant reception or administrative experience preferred
- advanced computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research
- Hubspot or CRM experience preferred
- ability to maintain confidentiality and follow company policies
- solid organizational and analytical skills with attention to detail
- flexibility to adapt to changing priorities and schedules
- high business acumen, professionalism, diplomacy, discretion, and sound judgment
- excellent writing, proofreading, and editing skills
- excellent customer service and phone etiquette skills
- proficiency with video conferencing, audiovisual equipment, and office tools
- quick learner and self-starter with a positive and friendly attitude
- ability to work well in a team environment
Job Duties
- Answering/routing phone calls on a multiline system
- handling mail and signing for deliveries
- shipping supplies and welcoming visitors
- planning and organizing executive travel including booking meetings, flights, accommodations, and transportation
- handling communications on behalf of executive team including emails
- preparing and distributing meeting agendas, documents, and presentations
- assisting with event planning and coordinating workshops, seminars, and speaking engagements
- managing administrative tasks such as document management and coordination
- assisting in creation and editing of presentations and reports
- maintaining strict confidentiality of sensitive information
- managing time to optimize executive priorities
- serving as liaison between CEO and other parties
- undertaking special projects as assigned
- performing additional duties such as picking up orders and handling personal mail
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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