Receptionist / Scheduling Coordinator

Springfield, MA, USA|Onsite

Job Overview

Employment Type

Temporary

Hourly

Internship

Consulting

Full-time

Part-time

Compensation

Type:

Hourly

Rate:

Range $18.00 - $22.00

Benefits

Free Friday breakfasts

a positive and collaborative work environment

Company work truck

competitive salary

Health Insurance

Paid Time Off

Training and Development

Job Description

Generator Supercenter of Western Mass is a leading provider of energy solutions, specializing in the sales, installation, and maintenance of whole-home generators. Located in West Springfield, Massachusetts, this company operates as North America's #1 Generac dealer, delivering reliable, efficient, and innovative backup power systems that protect homes and businesses during power outages. The company prides itself on its commitment to quality service, customer satisfaction, and continuous growth in a competitive and fast-paced industry. With a focus on creating peace of mind for its customers, Generator Supercenter emphasizes teamwork, professionalism, and a collaborative work environment to support its expanding operations. Show More

Job Requirements

High school diploma or GED
Experience in scheduling, construction coordination, project administration, or electrical service coordination
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
Experience with work order systems and documentation control tools
Excellent communication and organizational skills
Strong attention to detail
Ability to multitask and meet deadlines in a fast-paced environment
Motivated self-starter
Ability to coordinate with subcontractors, vendors, and inspectors

Job Qualifications

High school diploma or GED required
Associate degree or trade school certification a plus
Previous experience in scheduling, construction coordination, project administration, or electrical service coordination
Strong proficiency in Microsoft Office Suite including Excel, Word, Outlook, Project
Experience with work order systems and documentation control tools
Excellent communication, organization, and multitasking skills
Strong attention to detail and ability to meet deadlines in a fast-paced environment
Motivated self-starter with strong interpersonal skills
Experience coordinating with subcontractors, vendors, and inspectors

Job Duties

Answering incoming phone calls and making outbound calls when necessary
Creating and maintaining daily and weekly sales schedules for sales staff
Creating and maintaining daily and weekly construction and installation schedules based on field and project management inputs
Coordinating subcontractor activities and material deliveries to align with project timelines
Scheduling inspections, permitting appointments, and commissioning activities
Monitoring project progress and adjusting schedules as needed to meet deadlines
Setting up new jobs and ensuring proper documentation is uploaded and maintained
Assisting in preparing change orders, payment applications, and subcontractor agreements
Ensuring site documentation, permit, and task lists are up to date and completed
Submitting permit applications
Helping manage close-out procedures for completed projects, including permit resolution and task list sign-off
Participating in regular project meetings to review progress, identify delays, and resolve scheduling conflicts
Maintaining clear, professional communication with all internal and external stakeholders
Supporting vendor negotiations and assisting with estimating during the bid process
Providing administrative support to project and construction teams as needed
Communicating with customers on status and projected timelines
Making outbound calls to set sales appointments
Ensuring the reception area is tidy and presentable, with all necessary stationery and material
Performing other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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