Receptionist / Office Assistant

Boston, MA, USA|Onsite

Job Overview

Employment Type

Hourly

Full-time

Compensation

Type:

Hourly

Rate:

Range $25.00 - $28.00

Work Schedule

Standard Hours

Benefits

Paid Time Off

Health Insurance

Dental Insurance

Vision Insurance

Life insurance

401(k) Plan

Tuition Reimbursement

Job Description

Veolia North America (VNA), a subsidiary of the global Veolia group, is a leading environmental company in the United States, acclaimed for securing the top rank for three consecutive years. VNA operates as the country’s largest private water operator and technology provider, while also being a foremost leader in hazardous waste and pollution treatment. With its headquarters based in Boston, Massachusetts, Veolia North America employs more than 10,000 professionals across over 350 locations throughout the continent, serving a diverse range of sectors including commercial, industrial, healthcare, higher education, and municipal clients. The company’s comprehensive suite of services spans water and... Show More

Job Requirements

GED or equivalent
minimum two years reception or office assistant experience
excellent customer service skills
proficiency with Google Workspace
strong communication and organizational skills
ability to work independently and manage multiple tasks
discretion in handling confidential information
availability to work full-time, in-office, Monday through Friday 8:00 am to 5:00 pm
ability to lift or move up to 25 pounds occasionally
good vision including close, distance and color vision
professional and positive attitude

Job Qualifications

GED, advanced degree preferred
minimum two years prior reception/office assistant experience required
high sense of customer satisfaction, hospitality and customer service
familiarity and knowledge of the Google environment
able to work independently and handle a wide variety of situations including conflict resolution and troubleshooting
excellent verbal/written communication, organizational and prioritization skills
time-management skills and attention to detail
initiative, self-motivation
professional, positive and approachable demeanor
exercise discretion, judgment, tact and poise in handling sensitive and confidential information
proactive approach to anticipate needs and minimize risks

Job Duties

Manage reception area and greet visitors professionally
answer calls, screen and direct them appropriately
troubleshoot and direct inquiries from the public and customers to appropriate departments
monitor visitor access and maintain security protocols
process incoming/outgoing mail and express shipping
maintain visitor log and coordinate building access
oversee conference room bookings using Kadence software
maintain office supplies inventory and kitchen areas
monitor and maintain office equipment
coordinate catering for meetings and social events including Social Committee initiatives
support sustainability initiatives
provide clerical assistance to management team
process expense reports and invoices
maintain administrative Google Drive
update employee email distribution lists
reconcile shipping invoices
support office projects as need

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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