Job Overview
Compensation
Type:
Hourly
Rate:
Range $16.00 - $20.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Parking facilities
Professional development opportunities
Job Description
The hiring company is a dynamic and professional office environment dedicated to providing exceptional support and services to its staff, clients, and visitors. Known for its commitment to excellence and a warm, welcoming atmosphere, the organization strives to ensure all interactions within its offices are handled with the utmost professionalism and attention to detail. This establishment caters to a diverse range of clients and guests, facilitating smooth operations through well-organized administrative and concierge-style assistance. The workplace culture emphasizes teamwork, effective communication, and client satisfaction, making it a sought-after environment for both employees and visitors alike.
The role offer... Show More
The role offer... Show More
Job Requirements
- High school diploma or equivalent
- Previous experience in administrative or front desk roles preferred
- Strong communication and interpersonal skills
- Ability to multitask and prioritize effectively
- Proficiency with reservation software and office equipment
- Basic technological aptitude
- Ability to handle sensitive information with discretion
- Customer service oriented
- Detail-oriented approach
- Flexible and adaptable to changing work demands
Job Qualifications
- Customer service experience
- Proficiency in using office software and reservation systems
- Organizational and time management skills
- Ability to work independently and as part of a team
- Experience in managing office supplies and inventory
- Basic knowledge of audio/visual equipment setup
- Strong written and verbal communication skills
Job Duties
- Greet clients and visitors to the office with warmth and professionalism
- Provide concierge-style support to staff, clients, and guests
- Check conference room and meeting schedules throughout a shift and make note of any changes to ensure meetings are set up accurately
- Make conference room, catering, hoteling office and visitor office reservations using reservation software and calendars
- Reserve and manage hoteling office spaces and re-set hoteling offices in between use
- Assist clients with finding an appropriate meeting room, office, or resource, arranging alternatives, and negotiating with other parties as required to find a solution for all parties
- Answer incoming calls, in a cordial, professional, and timely manner
- Transfer calls to appropriate individuals
- Communicate with supervisor or client on meeting request concerns or deadline issues
- Work with clients to plan catering for meetings and events
- Order catering for events and meetings, ensuring orders are received on time and accurately
- Set up conference rooms according to client's request, including audio/visual equipment, food, beverages, utensils, ice, etc.
- Clean up and re-set conference rooms after use
- Assist in maintaining kitchen and pantry areas, ensuring they are stocked and in good order
- Light housekeeping duties such as wiping down counters and door handles, clearing conference rooms and maintaining kitchen areas
- Maintain inventory of catering supplies and order supplies as needed
- Ensure conference rooms and hoteling offices are well maintained and ready for upcoming reservations
- report any issues to the appropriate department
- Handle light administrative duties including expense reimbursements and miscellaneous projects as assigned
- Handle sensitive and/or confidential documents and information
- Prepare and send out a daily visitor email
- Support distribution of daily incoming and outgoing mail and packages
- Support copy, print, and scan requests based on requestor specifications and requested deadline using provided MFD equipment
- Tech curious
- Strong attention to detail
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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