Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $41,140.00 - $49,500.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Reimbursement
Investment plans
Pension Plan
Job Description
City Colleges of Chicago is Illinois' largest community college system, comprising seven colleges and five satellite sites across Chicago. Since its founding in 1911, City Colleges of Chicago has been dedicated to connecting students from various neighborhoods throughout the city to economic opportunity through quality, accessible education. The institution positions itself as a vital engine for socioeconomic mobility and racial equity within Chicago, offering students and alumni pathways to upward mobility, empowering them to contribute to building a stronger, more just city. The City Colleges system fosters an inclusive and diverse learning environment committed to academic excellence, student success, and... Show More
Job Requirements
- High school diploma or equivalent
- minimum two years clerical or receptionist experience
- knowledge of office procedures
- excellent communication skills
- familiarity with document management and CRM platforms
- strong organizational skills
- ability to maintain professionalism and confidentiality
- tact and diplomacy in interactions
- ability to handle sensitive information
- proficiency in Microsoft Office 365
Job Qualifications
- High school diploma or equivalent
- at least two years of clerical or receptionist experience
- knowledge of general office procedures and administrative practices
- excellent written and verbal communication skills
- familiarity with DocuSign and Salesforce
- ability to draft professional correspondence
- strong organizational and time management skills
- ability to work with discretion and sound judgment
- ability to handle sensitive information confidentially
- ability to work in a culturally diverse environment
- proficiency in Microsoft Office 365 including Word, Excel, PowerPoint, SharePoint, Outlook, and Teams
Job Duties
- Greets visitors and directs them to appropriate locations
- assists visitors with general inquiries
- responds to information requests and routes to the correct personnel
- answers and directs telephone calls
- maintains confidential files and records
- coordinates events, appointments, and scheduling
- supports meetings with logistical needs
- tracks deadlines and verifies reporting accuracy
- manages office email inbox and communication distribution
- serves as backup to Executive Office Manager
- handles incoming and outgoing mail
- prepares and types correspondence
- copies and distributes documents
- updates spreadsheets and databases
- organizes and archives information
- orders and maintains office supplies
- adheres to customer service standards
- performs related assigned duties
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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