Receptionist & Senior Activities Coordinator
Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Dental Insurance
Health Insurance
Paid Time Off
Retirement Plan
Vision Insurance
Job Description
The Council on Aging of St. Lucie (COASL) is a dedicated organization committed to enhancing the quality of life for seniors in the St. Lucie community. As a non-profit agency, COASL provides a comprehensive range of services designed to support the elderly population's health, wellness, education, and recreational needs. The organization operates multiple locations, including a prominent facility in Port St. Lucie, where it offers various programs aimed at promoting active and engaged lifestyles for older adults. COASL's mission centers on creating an inclusive, supportive environment that fosters community connections and improves overall wellbeing through tailored activities and vital supportive... Show More
Job Requirements
- High diploma or GED required
- Two years administrative experience
- Experience as receptionist administrative assistant or front desk may substitute for education
- Knowledge of business English spelling and grammar
- Knowledge of office practices and procedures
- Effective communication both verbal and written
- Computer familiarity
- Bilingual preferred
Job Qualifications
- High diploma or GED
- Business college or clerical courses preferred
- Two years administrative experience
- Experience as receptionist administrative assistant or front desk acceptable
- Knowledge of business English spelling and grammar
- Knowledge of office practices and procedures
- Effective communication skills both verbal and written
- Computer familiarity with Microsoft Office and email
- Bilingual preferred
Job Duties
- Serve as primary receptionist for the Port St. Lucie facility including answering multi-line phones greeting visitors and providing front-desk support
- Assist with planning decorating and preparing for holiday functions themed events and special programs
- Perform secretarial and administrative duties such as organizing files data entry preparing correspondence maintaining records and other office tasks as assigned
- Proficient in basic computer programs including Microsoft Office email calendars and data entry
- Assist the Administrative Manager with proper coverage for the reception area
- Be available for daily opening and closing of the facility and special events as scheduled
- Accurately code enter and prepare for deposit incoming cash and checks on a weekly basis
- Assist with preparations for the weekly bingo fundraiser work with volunteers involved in the event and be present for the Wednesday Bingo fundraiser
- Prepare coordinate and schedule each month’s calendar of events for clients at both locations
- Coordinate with the medical community for health screenings and seminars
- Assist with the organization scheduling and preparation of activity rooms for events for the Senior Centers for daily engagement opportunities
- Work with the marketing staff member and the meal program to develop information on upcoming events and to schedule speakers and activities
- Coordinate with volunteers for senior programs such as chair exercise bingo art etc and complete and provide a volunteer tracking report on a biweekly basis
- Perform duties under the direction of the President CEO during declared disasters or emergencies as prescribed by the COASL Disaster Preparedness Plan
- Display initiative in presenting supervisors with new ideas to benefit the company its staff and its clients
- Maintain a courteous and professional demeanor at all times with supervisors co-workers clients and the general public
- Other duties as required by the Administrative Manager
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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